TEMPORARY Senior Accounting Technician

TEMPORARY Senior Accounting Technician

Salary: $32.12 - $39.51 Hourly

Location: Reedley College, CA

Job Type: Temporary

Division: DO District Office

Job Number:  - T

Under general supervision, performs a variety of highly responsible accounting support duties involving accounts payable and receivable and related paraprofessional accounting functions; and performs related duties as assigned.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Reviews vendor invoices and forwards to the ordering department for confirmation of receipt; matches invoice, purchase order and receipting order to verify accuracy, completeness, validity and adherence to District policies and terms of contracts; identifies errors or inaccuracies and follows up with department or vendor to resolve problems such as billing for late fees and incorrect sales tax; requests withholding documents for non‑California vendors;
  
  verifies mathematical calculations; verifies or assigns correct accounting codes and prepares documents for payment processing.
• Posts payment data to journals; compiles, verifies, reconciles, analyzes and summarizes information; enters data and prepares and processes billings, past‑due notices, invoices, warrants and stop payments.
• Reviews vendor statements to reconcile accounts; follows up with departments on the status of orders; responds to department/vendor inquiries on status of invoice payments; reviews computer‑generated reports and makes necessary corrections; maintains records in compliance with District and governmental policies and regulations.
• Performs accounts receivable functions, including receiving, classifying and recording revenues and preparing journal entries to post revenue transactions; prepares and balances cash and credit card deposits; monitors daily cash balances held by the Fresno County Office of Education treasury; reconciles a variety of bank accounts including cash accounts held by the county treasury and in banks and investigates and resolves discrepancies;
  
  maintains desired balances for cash clearing accounts by transferring funds from banks to the County treasury; processes transactions for voided checks and prepares replacement checks for voids, ACH issues and late timesheets; audits the weekly accounts payable check run to monitor cash flow and record transactions in the financial system.
• At a college business office, reviews and approves accounts payable payments in accordance with established District policies and procedures; reconciles accounts receivable accounts with the general ledger; prepares correcting journal entries to resolve any discrepancies; performs bank reconciliations for co‑curricular and campus accounts; reconciles all due to/from balances between district and campus accounts.
• At a college business office, utilizes District ERP systems to process and disburse to student accounts financial aid awards including Pell grants, loans, Cal Grant awards, FTIG grants and EOPS/CARE grants; performs queries to review each student account to determine outstanding balances and net award amounts against those balances; reconciles individual account balances to award amounts; prepares journal vouchers to issue aid checks and direct deposits or invoices students for balances due;
  
  prepares journal entries to records the receipt of ETF funds; assists students in establishing payment plans for balances due; reconciles financial aid accounts receivable balances to the general ledger; researches discrepancies and prepares journal entries to make corrections; assists students in understanding their account/award balances.
• Performs fiscal year‑end tasks including setting up receivables accounts for outstanding revenue and preparing schedules for auditors; performs queries to determine credit balances that are eligible for write‑off and moves credits to District accounts; prepares and processes journal entries to carry…