Senior Accounting Technician

Senior Accounting Technician at Inside Higher Ed

Salary: $66,818.00 - $82,179.00 annually

Location: Districtwide, CA

Job Type: Permanent

Division: DO District Office

Job Number: 2025051

Closing: 1/16/2026 11:59 PM Pacific

Under general supervision, performs a variety of highly responsible accounting support duties involving accounts payable and receivable and related paraprofessional accounting functions; and performs related duties as assigned.

• Reviews vendor invoices and forwards to the ordering department for confirmation of receipt; matches invoice, purchase order and receipting order to verify accuracy, completeness, validity and adherence to District policies and terms of contracts; identifies errors or inaccuracies and follows up with department or vendor to resolve problems such as billing for late fees and incorrect sales tax; requests withholding documents for non-California vendors;
  
  verifies mathematical calculations; verifies or assigns correct accounting codes and prepares documents for payment processing.
• Posts payment data to journals; compiles, verifies, reconciles, analyzes and summarizes information; enters data and prepares and processes billings, past due notices, invoices, warrants and stop payments.
• Reviews vendor statements to reconcile accounts; follows up with departments on the status of orders; responds to department/vendor inquiries on status of invoice payments; reviews computer-generated reports and makes necessary corrections; maintains records in compliance with District and governmental policies and regulations.
• Performs accounts receivable functions, including receiving, classifying and recording revenues and preparing journal entries to post revenue transactions; prepares and balances cash and credit card deposits; monitors daily cash balances held by the Fresno County Office of Education treasury; reconciles a variety of bank accounts including cash accounts held by the county treasury and in banks and investigates and resolves discrepancies;
  
  maintains desired balances for cash clearing accounts by transferring funds from banks to the County treasury; processes transactions for voided checks and prepares replacement checks for voids, ACH issues and late timesheets; audits the weekly accounts payable check run to monitor cash flow and record transactions in the financial system.
• At a college business office, reviews and approves accounts payable payments in accordance with established District policies and procedures; reconciles accounts receivable accounts with the general ledger; prepares correcting journal entries to resolve any discrepancies; performs bank reconciliations for co-curricular and campus accounts; reconciles all due to/from balances between district and campus accounts.
• At a college business office, utilizes District ERP systems to process and disburse to student accounts financial aid awards including Pell grants, loans, Cal Grant awards, FTIG grants and EOPS/CARE grants; performs queries to review each student account to determine outstanding balances and net award amounts against those balances; reconciles individual account balances to award amounts; prepares journal vouchers to issue aid checks and direct deposits or invoices students for balances due;
  
  prepares journal entries to records the receipt of ETF funds; assists students in establishing payment plans for balances due; reconciles financial aid accounts receivable balances to the general ledger; researches discrepancies and prepares journal entries to make corrections; assists students in understanding their account/award balances.
• Performs fiscal year-end tasks including setting up receivables accounts for outstanding revenue and preparing schedules for auditors; performs queries to determine credit balances that are eligible for write off and moves credits to District accounts; prepares and processes journal entries to carry forward MAA funds to new fiscal year.
• Prepares quarterly sales and use tax returns.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.

• At the District Office picks up and mails accounts payable checks following check runs; as back up to the Lead Accounting Technician, prints checks.
• Assists the District Police department in preparing deposits of parking fine collections; in accordance with state and county requirements, calculates and prepares check to Fresno and Madera Counties for their share of parking fine revenues.
• Provides backup for other department staff during absences and peak periods.
• Performs related duties as assigned.

• District policies, procedures and practices governing purchasing, accounts payable processing, cash management and receipting and related financial…