Executive Administrative Assistant

Executive Administrative Assistant-ADM
026167

Employment Type:

Permanent Full-time

Location(s)

:

SK-Rgna-Regina

Ministry

:026 Environment Salary Range:$4,605 - $5,991

Monthly Grade:

MCP.
02.

The Saskatchewan Ministry of Environment has an exciting and rewarding senior administrative professional opportunity in the Deputy Minister's Office in Regina.

About Us

The Ministry of Environment’s role is to manage the health of Saskatchewan’s environment in a responsible manner that supports sustainable growth through objective, transparent and informed decision-making and stewardship. We provide objective, evidence-based advice to decision-makers and deliver programs in a fair, impartial manner aligned with government directed policy. We are dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.

Our leaders demonstrate the Government of Saskatchewan’s commitment to ensuring workplace health and safety.

The Opportunity

The Deputy Ministers’ Office (DMO) within the Ministry of Environment is seeking a highly organized and detail-oriented senior administrative professional to join us in the role of Executive Administrative Assistant. This position will provide executive level administrative leadership and office management support to the Assistant Deputy Minister of Corporate Services and Policy Division and the DMO team by:

Managing calendars through collaboration, prioritization and scheduling;

Assembling all briefing and background materials in preparation for meetings;

Monitoring emails and redirecting requests to other team members as appropriate;

Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events;

Monitoring administrative processes and making improvements across the division to ensure optimum efficiency;

Drafting, recording, proofreading and/or editing a variety of correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards;

Participating in and coordinating management meetings including drafting and distributing agendas; recording minutes; and, tracking and monitoring action items to ensure timelines are met;

Managing incoming and outgoing correspondence ensuring proper distribution;

Leading, coaching, guiding and advising administrative staff in the ministry;

Maintaining electronic filing, bring forward and records management systems;

Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance;

Compiling expense information and preparing budget reports for review; and

Ordering supplies and handling office equipment repairs and furniture replacement.

Ideal Candidate

The ideal candidate will be an experienced administrative professional who is:

Independent and confident to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines;

Proficient in managing budget activities and monitoring office expenditures;

Approachable and collaborative to build strong working relationships;

An exceptional communicator both verbally and in writing;

Innovative to identify and make process improvement recommendations;

Thorough and accurate to ensure quality work; and

Adaptable to meet new challenges as they arise.

Typically, the knowledge and experience required to achieve the above is obtained through:

A combination of formal education in business or office administration, combined with senior-level administrative work experience; and

Experience using a variety of computer software applications such as Microsoft Office Suite (Outlook, Word, Excel, One Note, PowerPoint).

What we offer

Dynamic, challenging work for talented individuals;

A competitive salary;

Comprehensive benefits package including pension;

Vacation, earned days off (EDO) and other types of leave;

Inclusive work environments;

Advancement opportunities; and

Support for work-life balance.

Additional Requirements

We care about fit. The Saskatchewan Public Service is guided by the values of respect and integrity; serving citizens; excellence and innovation; and acting as one team. The successful candidate will share these values. You’ll be a team player, able to both lead and collaborate, with a reputation for integrity and a focus on service excellence and innovation in your work.

This competition may be used to fill future vacancies.

We are committed to workplace diversity.

Hours of Work:

A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks

Number of Openings

:1
Closing Date
:

Jan 11, 2026, 11:59:00 PM