Executive Administrative Assistant

Hours of Work: A – MANAGEMENT SUPPORT GROUP Office 35 – one day off every two weeks
Workplace Diversity:
We are committed to workplace diversity.
Occupation Code: MSG
Grade: MCP.
02.
Number of Openings: 1

Job Identification: 100077
Apply Before: 06/28/2026, 11:59 PM

Location:

Regina, SK, Canada

Employment Type:

Permanent Full-time
Salary Range: 29,521 – 38,402

About the Team
The Ministry of Environment’s role is to manage the health of Saskatchewan’s environment in a responsible manner that supports sustainable growth through objective, transparent and informed decision‑making and stewardship. From air quality monitoring to zoonotic diseases, we provide regulatory oversight, science‑based solutions and mitigation measures to protect the environment, safeguard communities and help ensure balanced economic growth and a better quality of life for all Saskatchewan residents.

The Job
The Deputy Ministers’ Office (DMO) within the Ministry of Environment seeks a highly organized and detail‑oriented senior administrative professional to join us in the role of Executive Administrative Assistant. This position will provide executive level administrative leadership and office management support to the Assistant Deputy Minister of Corporate Services and Policy Division and the DMO team by:

Managing calendars through collaboration, prioritization and scheduling

Assembling all briefing and background materials in preparation for meetings

Monitoring emails and redirecting requests to other team members as appropriate

Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events

Monitoring administrative processes and making improvements across the division to ensure optimum efficiency

Drafting, recording, proofreading and editing correspondence in accordance with Government of Saskatchewan visual identity standards

Coordinating and participating in management meetings including drafting and distributing agendas; recording minutes; and tracking and monitoring action items to ensure timelines are met

Managing incoming and outgoing correspondence ensuring proper distribution

Leading, coaching, guiding and advising administrative staff in the ministry

Maintaining electronic filing and bring‑forward and records‑management systems

Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance

Compiling expense information and preparing budget reports for review

Ordering supplies and handling office equipment repairs and furniture replacement

Responsibilities

Manage the Assistant Deputy Minister’s calendar through collaboration, prioritization, and scheduling.

Prepare briefing and background materials to support the Assistant Deputy Minister in advance of meetings.

Monitor the Assistant Deputy Minister’s email inbox and redirect requests to appropriate team members.

Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.

Monitor administrative processes and implement improvements within the branch to enhance efficiency.

Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan visual identity standards.

Coordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met.

Manage incoming and outgoing correspondence to ensure timely distribution.

Maintain manual and electronic filing systems, including bring‑forward and records‑management processes.

Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies.

Compile expense data and prepare budget reports for review.

Order office supplies and coordinate equipment repairs and furniture replacements.

Qualifications

Accountable, takes ownership of work and demonstrates commitment to excellence.

Innovative and willing to take responsible risks for improvement.

Collaborative, engaging, and skilled at meaningful dialogue.

Inclusive, aware of personal bias, and appreciative of diverse perspectives.

Adaptable, continuously learning and applying lessons to new situations.

Focuses on public service excellence.

Knowledge And Skills

Indep…