Administrative Assistant

Administrative Assistant
Join our dynamic team at CCE as an Administrative Assistant, where you’ll play a vital role in enhancing the experience of visitors and students while streamlining operations for a thriving university community.

Reporting to the Head of Career & Professional Development at CCE, this role involves a diverse range of administrative and support duties, including assisting and directing visitors, students, and members of the university community, addressing administrative inquiries and resolving issues.

Additional responsibilities include preparing reports for management and faculties, querying data, establishing schedules and timelines based on office and program needs, composing, editing and proofreading correspondence and reports, preparing various administrative documents, and maintaining student and employer data.

What You’ll Do:

Graduation and Convocation activities for CCE students

Support for transfer credit and Letters of Permission

Administrative support for Prior Learning Assessment and Recognition

Support for program completion letters

Generating CCE Honours and Academic Action lists

Posting and support for sessional hiring

Tracking stats and program audits

Administering intensive summer LG courses

Scheduling and preparing for annual instructor and advisory committee meetings

Assistance with program development

Assistance with scheduling courses

Support for student recruitment and events

Support for High School Accelerated

Other support including room bookings, registration, ordering textbooks, scheduling meetings, taking minutes, monitoring student program progress, monitoring the departmental email account, special projects, and other duties as they arise

Plus More:  Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!

Why Join Us?

Meaningful Impact:  Your work directly contributes to creating a better environment for students, faculty, and staff.

Professional Growth:  We support your development, offering opportunities for advancement and learning.

Work-Life Balance:  We value your well‑being and know your personal life is most important.

Dynamic and Inclusive Workplace:  We value diversity and inclusivity and celebrate different perspectives.

Innovation Culture:  We encourage fresh ideas and innovative thinking.

CUPE 5791 – Competitive Compensation:  We offer a competitive compensation package and benefits, including Health/Dental/Vision benefits, flexible spending account, and a Defined Benefit Pension Plan.

Position Requirements

What You’ll Bring to this Position:

Grade 12 supplemented by the successful completion of a recognised business course

Minimum of three years’ experience directly related to the specified duties

Combination of education and experience may be considered

Skills That Will Ensure Your Success in the Role:

Knowledge of the University of Regina community, academic programmes, post‑secondary student records principles, policies and procedures

Database and records management and/or maintenance skills

Knowledge of University policies and procedures including registration, UR Docs, Banner, Degree Audit, graduation and convocation, and transfer credit; knowledge of PLAR is an asset

Demonstrated knowledge of and skill in office practices, principles and procedures

Ability to evaluate student transcripts and/or records

Ability to make effective administrative/procedural decisions and recommendations

Excellent customer service skills, including tact and diplomacy, while displaying a positive attitude

Ability to take direction and show initiative

Ability to develop and maintain strong working relationships with internal administrative counterparts, instructors, partners and staff as well as external to CCE and the University

Ability to consistently organise, coordinate and balance multiple competing demands and responsibilities

Ability to maintain confidentiality of records and information

Ability to work as part of a team, including strong communication skills and the ability to deal courteously and effectively with students, the general public and co‑workers

Ability to communicate effectively, both orally and in writing

Demonstr…