Office Coordinator

Position: OFFICE COORDINATOR
Please forward your resume and a cover letter highlighting how your experience has provided you with the required skills. No phone calls please. We thank all candidates for applying; however, only thosechosenfor an interview will be contacted.
About the Role  We are seeking a reliable, detail-oriented Office Administrator to support daily operations, including invoicing, accounts receivable/payable, and general office coordination. This role suits someone who understands the flow of quotes, purchase orders, invoices, and payments, and values accuracy, organization, and timeliness.

Key Responsibilities  Office Administration   Answer and direct calls; greet visitors
Manage emails and general communications
Maintain organized digital and physical filing systems
Order office supplies and coordinate with vendors
Provide administrative support to the internal team
Invoicing, A/R & A/P   Prepare and send customer invoices
Follow up on outstanding accounts receivable
Assist with quotes, pricing updates, and order tracking
Process purchase orders and match invoices to orders
Review bills for accuracy and approvals
Enter credit card transactions and expenses into Quick Books
Process accounts payable and prepare payments
Ensure all financial transactions are accurate and completed on time
What We’re Looking For   Strong attention to detail and organizational skills
Comfortable with numbers, invoicing, and data entry
Understanding of business flow (quotes POs invoices payments)
Ability to manage multiple tasks and meet deadlines
Professional and friendly communication skills
Qualifications   5 years office and/or accounting support experience

Experience with invoicing, A/R, A/P, or order processing
Quick Books or similar accounting software experience is required
Proficiency in Microsoft Office and general computer systems
Valid drivers license and reliable transportation

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