Executive Administrator

KASPRE Consulting is a Saskatchewan-based, Indigenous-owned consulting firm that helps organizations navigate complex challenges, strengthen how they work, and move important priorities forward.

Our consulting practice is focused on five core service areas:

• Governance & Board Effectiveness
• Policy, Research & Regulatory
• Engagement & Facilitation
• Business Development

We work with governments, Indigenous governments and organizations, public-sector organizations, non-profits, businesses, and other partners across Canada. We also operate KASPRE Learning, which develops customized learning and training programs as well as KASPRE-developed courses.

As KASPRE continues to grow, we are seeking an experienced Executive Administrator to provide high-level administrative and operational support to our President & CEO and consulting team.

Company

KASPRE Consulting Inc.

Employment Type

Part-Time Contract

Location & Work Arrangement

Remote or Hybrid Remote, with potential access to Path CoWork, Regina, SK depending on location and personal preference.

Pay Range

$30-35 per hour depending on experience and qualifications

The Executive Administrator plays an important role in keeping KASPRE organized, responsive, and operating effectively.

We are looking for someone who can anticipate needs, manage competing priorities, protect the time of senior leaders, keep important details from falling through the cracks, and help create structure in a fast-moving consulting environment.

You will work closely with KASPRE’s President & CEO while also supporting consultants, projects, clients, and day-to-day business operations.

The successful candidate will be highly organized, dependable, discreet, proactive, and comfortable working independently. You should be someone who notices what needs to happen, takes ownership of it, and follows through.

Responsibilities may include:

• Managing calendars, scheduling meetings, and coordinating appointments for the President & CEO and other senior team members as required.
• Coordinating meetings with clients, government officials, community partners, consultants, and other stakeholders.
• Preparing meeting agendas.
• Monitoring schedules, deadlines, commitments, and follow-up items.
• Supporting the President & CEO in managing competing priorities and ensuring important actions are completed.
• Coordinating travel, accommodation, itineraries, and logistics.
• Supporting invoicing, expense tracking, receipt management, and other administrative financial processes.
• Maintaining organized client, project, and corporate files.
• Supporting project setup, task tracking, scheduling, and administrative coordination in Click Up.
• Assisting with proposal submissions, contracts, procurement requirements, and other business development administration.
• Coordinating workshops, training sessions, engagement activities, and events.
• Supporting registration, scheduling, and administrative requirements related to KASPRE Learning.
• Maintaining contact lists, project information, templates, and internal administrative systems.
• Liaising with consultants, subcontractors, clients, accountants, legal counsel, suppliers, and other external partners as required.
• Helping improve administrative processes and identify more efficient ways of organizing KASPRE’s work.
• Providing other executive, administrative, and operational support as the firm continues to grow.

We are looking for someone who is exceptionally organized, thoughtful, and dependable.

You are comfortable working in an environment where priorities can change quickly, and several projects may be moving at the same time.

You are comfortable working very independently and can determine what needs to happen, organize the work, and follow through.

You…