Administrative Assistant

The Opportunity:

Health Communications is seeking an enthusiastic, highly motivated, organized, and dependable individual to join our administrative team. The successful candidate will be confident, proactive, and committed to delivering exceptional service in a fast-paced environment.

Diplomacy, tact, empathy, and strong verbal and written communication skills are essential when interpreting and responding to a wide range of complex inquiries from both internal and external clients, including the public, and staff from within the ministry, our health sector partners and other government ministries and agencies. The ideal candidate will have experience with office administration, records management, correspondence, visual identity standards and accounts payable procedures.

Experience using a variety of software applications, including Microsoft Word, Excel, PowerPoint, SharePoint, and database management, is required. You will possess exceptional attention to detail, along with strong proofreading, spelling, and grammar skills. The ability to accurately search and retrieve electronic documents is required. Your knowledge and experience in these areas will support your success in formatting and preparing confidential documents, developing templates and instructional resources;

responding to inquiries related to correspondence standards and visual identity requirements; and administering branch operational budget payment processes.

Success in this position requires creativity, adaptability, interpersonal skills, and a collaborative approach. You will be expected to effectively prioritize and manage multiple competing tasks, navigate frequent interruptions, and meet tight deadlines while maintaining a high standard of accuracy and client service. The ability to work independently and contribute positively to a team environment is essential.