Administrative Assistant, Philanthropy

Faculty/Department University Advancement Unit Philanthropy Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff

Number of Vacancies 1 Position Summary
Are you passionate about supporting student success by ensuring they have access to education no matter their financial situation? Join us as our new  Administrative Assistant!
The Philanthropy Unit of University Advancement works diligently with donors to secure funding for scholarships, research and capital projects that enhance the student experience. As part of a dynamic administrative team, this position is responsible for supporting the Director of Philanthropy through the coordination of philanthropic initiatives and stewardship. The position is the first point of contact for donors and stakeholders;

responding to general inquiries about the University of Regina’s Philanthropy unit.

What You’ll Do:

Be the hub of the Philanthropy Team:
Support the Director of Philanthropy by maintaining their schedule and serving as an extension of their work.
Responsible to plan, coordinate and monitor the smooth delivery of all the operational services for the Philanthropy team.
Develop and maintain a calendar of campus-wide donor communications
Be the first point of contact for Donors:
Support both current and prospective donors by responding to in-person, telephone, and email inquiries related to philanthropic opportunities, and be able to immediately connect them with an appropriate Development Officer.
Manage public facing email inboxes to ensure inquiries are responded to in an efficient and accurate fashion.
Work closely with the Stewardship Officer(s) to provide expressions of gratitude to our donors.
Assist with Donor and Philanthropic events:
Be a part of planning and coordinating various exciting events such as lunches, faculty and campus tours
Assist with identifying donors who may be interested in other campus events outside of our unit.
Maintain constituent records and confidential information:
Maintain electronic constituent records in the Raiser’s Edge database and update them on a regular basis.
Responsible for creating and maintaining spreadsheets and collecting data. (e.g., donor history, giving history, scholarships, etc.).
Supports the Philanthropy Team:
Actively participate in Team Meetings and support members by coordinating PCard and Expense Claim reimbursement
Coordinate travel and APEA purchases, ensuring compliance with University policy.
Provide backup for other University Advancement administrative support positions.
Plus More:  Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success!
Why Join Us?  At the University of Regina, we are more than just a campus – we are a community! Join our team and enjoy:
Meaningful Impact:  Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in connecting to communities and securing their support.
Work-Life Balance:  We value your well-being and know your personal life is most important!
Dynamic and Inclusive Workplace:  We value diversity and inclusivity. You will be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
Innovation Culture:  We encourage fresh ideas and innovative thinking.
Competitive Compensation:  We offer a competitive compensation package and benefits to reward your talent. A few of these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!

Position Requirements  What You Will Bring to the…