Administrative Assistant

Who We Are
Emterra Group is a dynamic,growth-oriented, and safety-focused group of companies. Our organization havebeen deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean andsafe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play acrucial role in waste diversion and the circular economy.

Emterra is proud tobe recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Job Summary
Emterra Group is seeking an Admin Assistant to support ourlogistics and operations teams. Responsibilities include preparing shipmentdocumentation, managing purchase orders and vendor invoices, coordinatingemployee reimbursements, tracking and analyzing data, handling correspondence,and assisting with reports and special projects.

Key Responsibilities

Assist and support the functions of logistics team

Receive and make customer service calls

Prepare documentation for shipments

Prepare and make reports for accounting, operations and administration

Match purchase orders confirming prices and quantity tovendors invoices

Verify receipt of material/services and confirmation offerte of receipt of material/services

Confirm accuracy of employee reimbursement expenses beforeprocessing

Coordinate with vendors regarding invoicing, payment inquiries and discrepancies

Respond to vendor inquiries in a timely and professional manner

Collect, track, and analyze data information/data using

Excel and other programs

Conduct online research

Review documents

Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation(i.e. reports, presentations, correspondence/communications, tables, charts,files, etc. video conferencing etc.)

Proficient ability to compose confidential letters,memorandums, correspondence and written proposals

Purchasing and maintaining inventory of corporatepromotional products (pens, toques etc.)

Ordering of printed materials (business cards, forms,stationary, decals etc.)

Take part in other administrative duties and special projects as required

Skills & Qualifications

Strong organizational and time management skills to function in a deadline driven environment

Proficiency in using MS Office (Word, Excel) & Outlook

Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization

Resourcefulness, sound judgment and excellent problem-solving skills

Ability to foresee and plan for upcoming issues on behalf ofthe senior management team by being proactive

Ability to multi-task, prioritize and manage own workflow

A  roll up the sleeves  attitude and highly detail-oriented work style

Superior communication, writing, editing and research skills

Flexibility to adjust to changing work priorities of thesenior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group

Opportunity to be part of one of Canada’sGreenest Employers!

Competitive wages!

Comprehensive health benefits (health, dental, and more depending on what you choose)!

Employee Assistance Program, paid for by the company!

Be part of an entrepreneurial organization that wants to continue to learn and grow!

Ability to have an impactand make a change!

Emterra Group is committed to maintaining an equitable,fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity,age, national origin, disability, or veteran status.

Please note that AI may be used to support the application review process; however, all applications are reviewed by our Human Resources Team.