Project Coordinator

Project Coordinator

The Project Coordinator will work closely with Project Managers and Site Superintendents to ensure project plan administration supports the execution of field operations. The Project Coordinator will be responsible for all aspects of project execution. This role is based out of Regina, SK.

Pre-Construction Support Project Manager in establishing Preconstruction in Progress (PIP) form, KPI’s and monthly updates. Responsible for assisting the Project Assistant in administrative project set-up and establishing document controls under the direction of the Project Manager. Assist with preconstruction planning activities including look ahead schedules, HSE, Procurement, Construction Logistics and Project Execution Plans. Support with tender package submittal, subcontractor tender package recommendation to clients, subcontract award cost coding and SAP upload sheet.

Assist with obtaining all permits and local authority permission to build. Work closely with team members and decision makers to identify, recommend, develop, implement, and support cost‑effective project delivery. Support VDC team with Logistic Planning, Clash Identification / resolution and 4D scheduling. Construction Work closely with the Project Manager and Superintendent to minimize their need to do task work. Support pull planning session with Subcontractors.

Assist with price change orders, track requests for information, review and coordinates approvals of shop drawings, and coordination of information provided and required by sub‑trades and suppliers. Prepare and update the project budget, schedule, and cost report during construction under the direction of the Project Manager. Participate in weekly subcontract progress meetings and progress tracking. Assist with updating and maintaining weekly master project schedule and ensure Superintendent look‑aheads are aligned.

Monitor productivity rates and subcontractor planned vs. actuals in the schedule. Provide support in setting up the billing schedule with the client and execute the billing and invoicing. Support management of subcontracts including monitoring notification periods and value increases. Assist in managing payments, settling disputes if they arise and subcontractor performance evaluations. Identify, address and resolve issues and problems as, or before, they occur.

Manage subcontract submittals. Develop and maintain positive relationships with client(s), consultant(s), sub‑trades and suppliers. Provide assistance to Project Manager in ensuring project health, safety and environmental standards meet legislated requirements and company policy. Assist in managing of BIM/VDC on site with trades and consultants. Post Construction Assist with the completion of any deficiencies and issues related to the warranty period.

Support the Project Manager in ensuring total completion of project including contractually and financially. Assist in completing project close out including close‑out report, final purchase orders and outstanding charges.

Undergraduate degree in engineering or construction management an asset 1-3 years’ "hands‑on" experience in the capacity of project coordinator supplemented by other aspects of construction management including cost estimating, direct project management of large commercial, high‑rise, civil and/or institutional construction projects Ability to forge, grow and maintain positive relationships Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment Ability to work within tight deadlines and prioritization of work to achieve them Strong…