Pre-Clerkship Coordinator, College of Medicine

Primary Purpose

Provide central oversight and manage the administration of Pre‑clerkship in the Undergraduate Medical Education program on the Regina Campus. Ensure seamless and consistent program delivery across all sites and compliance with accreditation standards.

Reporting to the Associate Dean, Regina Campus and Associate Dean – Undergraduate Medical Education (UGME) through the Finance and Administration Manager for the Regina Campus. The Pre‑clerkship Coordinator will build and maintain professional relationships with students, faculty, departmental colleagues, and outside agencies. The position is part of a team but also requires independent work, the ability to work under pressure in a fast‑paced environment while balancing competing deadlines and multiple tasks.

Some travel within the province may be required.

• Serve as an integral team member of the College of Medicine (CoM) undergraduate medical education (UGME), liaising between the Saskatchewan Health Authority, Academic Health Sciences (AHS) in Regina, and the College of Medicine to ensure the successful implementation of the pre‑clerkship program in Regina, with hands‑on operational involvement in all aspects of pre‑clerkship delivery.
• Ensure all legal health and safety requirements are followed within the pre‑clerkship program at the Regina campus.
• Contribute actively to problem‑solving and decision‑making, including participating in team meetings.
• Manage extraordinary issues or challenges that arise.
• Manage matters pertaining to the Regina pre‑clerkship operations, including curriculum, delivery, and faculty involvement.
• Track, analyze, and report pertinent information such as:
  • Recruitment needs
  • Standardized and volunteer patient statistics
  • Student movement through the undergraduate program
  • Physician involvement in pre‑clerkship delivery
  • Lecture hours originating in Regina
• Facilitate the delivery of the pre‑clerkship program to ensure successful implementation at the Regina campus, through:
  • Collaborating with the provincial and local UGME team on planning curriculum delivery and implementing it at the Regina campus
  • Participating in relevant UGME program meetings and committees, both provincially and at the Regina campus
  • Coordinating delivery of some curriculum modules and ensuring resources are in place for the module delivery; identifying resource needs to leadership
  • Contributing to the recruitment of Regina‑based faculty and being aware of recruitment challenges and opportunities
  • Problem‑solving with the team to meet recruitment needs
  • Providing guidance related to medical education and processes
  • Assisting with student meetings and documentation related to professionalism and academic matters
  • Monitoring student academic progress and challenges, developing methods and standards for monitoring progress in collaboration with the faculty Year Chair or Year Coordinator
  • Facilitating remediation planning for Regina students, working with the Academic Support team and Office of Student Affairs
• Faculty (physician and non‑physician) engagement:
• Attend meetings with new faculty to promote teaching opportunities.
• Orient and support Regina‑based faculty to teaching expectations, tools, and access to software.
• Receive concerns about faculty, conduct analysis, and present the concern to Regina‑based CoM leadership for action.
• Identify and share resource needs related to faculty with leadership.
• Develop and maintain an excellent working relationship with student cohorts:
• Contribute to the provision of supportive and inclusive learning environments for students.
• Support the Regina‑based student orientations and student success at the campus.
• Meet with Regina student representatives regularly to address concerns, share information, and discuss maintaining a positive learning environment.
• Lead the Regina Pre‑clerkship Feedback sessions.
• Participate in accommodation planning, remediation planning, professionalism reviews, and other student meetings.
• Work with the Office of Student Affairs to identify and address student issues.
• Work with UGME program designates to review exams, identify knowledge gaps, and design learning or…