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Administrator Food Service Manager - Procurement
Job Description & How to Apply Below
Administrator - 12 Month
- Food Service Manager
- Procurement
Position Type:
Administration
Date Posted: 7/2/2026
Location:
Warehouse
Date Available:
Fall 2026
McLean County Unit District No. 5
JOB DESCRIPTION
Position Title:
School Nutrition Coordinator - Procurement
Department:
Operations
Level/Grade:
Administrator
FLSA Class:
Exempt /12 Month
Location:
Warehouse
Reports to:
Food Service Director
Type of Position: FTE 1.0
Summary
The School Nutrition Coordinator – Procurement is responsible for coordinating procurement activities for the District's Child Nutrition Programs while ensuring compliance with federal, state, and local purchasing regulations. This position oversees food, beverage, supply, and equipment procurement, manages the nutrition database system, supports menu planning, and maintains product information necessary for accurate nutritional analysis and regulatory compliance. The Coordinator works collaboratively with school nutrition managers, vendors, distributors, and administrative staff to ensure uninterrupted operations, high-quality products, and fiscally responsible purchasing practices.
Responsibilities
Coordinate procurement activities for food, beverages, supplies, small equipment, and other operational needs for the National School Lunch Program (NSLP), School Breakfast Program (SBP), Summer Food Service Program (SFSP), and other Child Nutrition Programs.
Serve as the primary liaison between school nutrition managers, distributors, manufacturers, brokers, and vendors regarding product ordering, substitutions, shortages, recalls, and delivery concerns.
Monitor inventory levels, product availability, and purchasing trends to ensure efficient operations and minimize waste.
Collaborate with the Director of School Nutrition and leadership team to forecast purchasing needs, develop procurement strategies, manage USDA Foods allocations, and maximize entitlement utilization.
Maintain accurate purchasing records, purchase orders, invoices, bid documentation, and procurement files in accordance with USDA, Illinois State Board of Education (ISBE), district, and audit requirements.
Investigate and resolve issues related to product quality, shortages, damaged shipments, pricing discrepancies, credits, and vendor performance.
Maintain the department's nutrition database by entering and updating product information, nutrient analysis, allergen information, Child Nutrition (CN) Labels, Product Formulation Statements (PFS), ingredient statements, and other required documentation.
Ensure nutritional information within the database remains current and supports menu planning, production records, special dietary accommodations, and nutrient analysis.
Assist with maintaining standardized recipes, menu production records, and menu analysis within the nutrition management software.
Participate in evaluating new food products, conducting product testing, recipe development, and menu improvement initiatives.
Coordinate product transitions and communicate purchasing changes to school nutrition managers and department staff.
Support district wellness initiatives by assisting with menu development and procurement of products that align with district wellness goals.
Maintain current knowledge of USDA procurement regulations, Child Nutrition Program requirements, food safety standards, and industry best practices.
Ensure compliance with all applicable USDA, ISBE, local health department, district purchasing policies, and HACCP food safety regulations.
Assist with department projects, administrative initiatives, and special assignments as directed by the Director of School Nutrition.
Perform other duties as assigned by the Director of School Nutrition.
Qualifications
High school diploma or equivalent.
Minimum of two (2) years of progressively responsible experience in food service procurement, purchasing, inventory management, or school nutrition operations.
Holds a Food Service Manager Certification or the ability to obtain certification within the required timeframe (e.g., SERSafe).
Valid Illinois driver's license with the ability to travel between district locations.
Knowledge of procurement regulations and nutritional requirements…
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