Accounts Payable Clerk

Overview

Hamilton Medical was founded in 1983 with a clear mission: to enhance the lives of patients on respirators and support the caregivers who serve them. Our focus is on developing ventilation technologies that prioritize safety, effectiveness, and lung protection. We are dedicated to easing the burden on healthcare professionals who work tirelessly every day, helping critically ill patients recover and regain their health.

We are committed to helping medical teams deliver the best respiratory care - to anyone, anywhere.

• Match purchase orders and receiving documents to invoices and process approved invoices for payment.
• Reconcile vendor accounts, file, and perform other clerical duties as required.
• Bi-weekly review of A/P reports (including A/P Aging and non-invoiced Receipts) with follow-up on all open items.
• Maintain all A/P files, including archiving, shredding, and setting up new vendor accounts.
• Assist with compiling/preparing Form 1099, including collection of W-9s and tracking Form 1099 payments to vendors.
• Ensure that all invoices are properly authorized for payment.
• Perform periodic audits of freight bills in accordance with specific money limits.
• Review vendor statements for unpaid invoices or open credit balances and follow up accordingly.
• Identify and recommend process improvements to enhance efficiency.
• Handle special projects as required or assigned.
• Be accountable for regular and consistent attendance.
• All other duties as assigned.

• Must have accounting background, including understanding of inventory and expense transactions, and Sales & Use Tax and Form 1099 reporting compliance issues.
• High degree of computer literacy including experience with ERP-integrated accounts payable systems, plus working knowledge of Microsoft Office, including Excel and Word.
• Ability to maintain the confidentiality of financial data and results.
• Excellent verbal and written communication skills as required to interface with other departments and company personnel in a service function.
• Position requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

• High School diploma or equivalent.
• AA or BS degree in finance, accounting, or similar field preferred.
• 3-4 years of industry experience, preferably with a manufacturing company.

• Established, stable, and reliable company.
• Comprehensive benefits package: medical, dental, vision insurance; paid vacation and sick time; disability insurance; 401(k); tuition reimbursement; and more.
• Engaging and innovative design projects.
• Strong opportunities for professional growth.
• Commitment to sustainable design practices.
• Personal Protective Equipment (PPE) may be required (provided by employer).
• Drug and background screenings required.

Mid Salary: USD $0.00/Yr.