Student Coordinator Assistant

USAC is a non-profit, university-affiliate d study abroad organization headquartered on the campus of the University of Nevada, Reno. Since 1982, USAC has provided opportunities for students to gain the knowledge, skills, and attitudes necessary to succeed in the global society of the 21st century. USAC sends students to study abroad in more than 50 programs around the world.

USAC’s success is a product of our staff, both in the US and abroad. We are committed to recruiting and retaining the best and seek high-energy individuals who believe in the importance of international education and enjoy working in a fast-paced environment. The ideal candidate is a self-starter with an entrepreneurial spirit, who is looking to work for an organization that values diversity.

The Coordinator Assistant position is a part-time position contributing to several departmental projects and initiatives. The Coordinator Assistant works closely with Program Coordinators on program evaluations, data entry and analysis, competitor and partner research, program information, and other projects and tasks as assigned. The Coordinator Assistant also serves as a first contact person for interested students, families, or university staff, including University of Nevada, Reno walk-in advisements, answering phones, and responding to emails.

The ideal candidate will have good computer skills, time management, project management, and experience with Microsoft Office (especially Word), be friendly, helpful, and willing to learn and tackle new challenges in a busy work environment.

This is a part-time, non-exempt, and non-benefitted position. It will be paid $15 and up to 19 hours a week.

• General reception administrative duties
• General study abroad advisement
• Enthusiastically and accurately provide information about USAC and the study abroad process to students, parents, and university staff
• Data entry; analyzing data and presenting results
• Editing documents; creating new documents and resources for pre-departure advising
• Maintaining accurate student and program records
• Performing research; compiling relevant information
• Assisting with the facilitation of the program evaluation cycle
• Assisting with creating and designing various materials for digital and print use while maintaining brand guidelines
• Communicating with students about their pre-departure process
• Be able to manage detailed projects with responsibility and autonomy
• Mailing materials to study abroad students
• Makes decisions in high pressure situations
• Be available to work both during the academic year but also during university breaks (i.e., time off around holidays and breaks is no problem, but we are open year-round)
• Other duties as assigned.

• Basic receptionist/administrative experience
• Excellent communication and project management skills
• Available to work 19 hours a week;
  Monday-Friday, 8am – 5pm

• International or study abroad experience preferred

• Advanced level of written and oral communication skills
• Attention to detail and well organized
• Ability to work alone and as part of a team
• Self-starter
• Patience in helping students clarify needs and explore their interests, providing capacities and resources in order to help them make informed choices, and making suggestions about available study abroad opportunities

The duties of this job are mainly performed in a regular office environment with occasional small trips outdoors. While performing the duties of this job, the employee is regularly required to sit, stand, and walk throughout the building. The employee is frequently required to reach with hands and arms. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR.