Administrative Assistant

Job Description Qualifications

• Education: High School Diploma or equivalent (Associates Degree or higher preferred).
• Experience: At least 1-2 years of experience in a warehouse or administrative role.

• Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS).
• Excellent organizational skills and attention tdetail.
• Ability tmultitask and prioritize in a fast-paced environment.
• Good communication skills, both written and verbal.
• Basic knowledge of warehouse operations and inventory management.

Ability tsit, stand, and use a computer for extended periods.

• Data Entry and Documentation:
  • Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities.
  • Process shipping orders, receipts, and other relevant warehouse documentation.
  • Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS).
• Inventory Control Support:
  • Assist in inventory tracking, reconciliation, and reporting.
  • Generate inventory reports, identify discrepancies, and assist with stock audits.
• Communication and Coordination:
  • Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries.
  • Assist in scheduling and coordinating deliveries, pickups, and other logistics needs.
• File Management and Organization:
  • Maintain organized physical and digital filing systems for all warehouse-related documents.
  • Ensure compliance with company policies and procedures related tdocument storage and retrieval.
• Customer Service:
  • Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory.
  • Assist in resolving issues related tshipping errors, damaged goods, or other warehouse concerns.
• General Office Support:
  • Perform general clerical duties such as answering phones, emails, and scheduling meetings.
  • Prepare reports, correspondence, and other documentation as required by the warehouse management team.