Project Administrator

Project Administrator Commercial Construction | Operations Department Position Overview

A well-established commercial general contractor is seeking a Project Administrator to support the Operations Department. This role works closely with the Project Manager to help drive project execution, ensure accurate documentation, and maintain efficient administrative processes throughout the project lifecycle.

• Collaborate professionally with Project Managers, Owners, Architects, Government Agencies, Subcontractors, and other project stakeholders

• Manage incoming phone calls and handle all typing, mailing, filing, and distribution of project-related correspondence

• Maintain general knowledge of and assist with distribution to subcontractors for project documentation, including but not limited to submittals, RFIs, RFPs, CORs, NOCs, and CDs

• Complete all administrative requirements necessary to initiate, track, and close out projects

• Prepare and distribute weekly cost and labor unit reports

• Obtain required permits for assigned projects

• Compile and distribute monthly owner billings

• Prepare, enter, and distribute subcontracts, purchase orders, and change orders using project management software

• Maintain and update project correspondence, meeting minutes, and drawing logs within project management systems

• Perform additional duties as assigned to support project and team success

• Experience with
  Procore and Timberline
  , along with proficiency in Microsoft Word, Excel, and scheduling software preferred

  • Experience with comparable construction management platforms may be considered

• Willingness to learn company procedures and contribute as a collaborative team member

• Strong organizational skills with the ability to meet deadlines in a fast-paced environment

• Self-motivated, reliable, and detail-oriented

• Team-focused mindset with a strong work ethic

• Ability and willingness to visit construction sites at least once during each project

• Medical, Dental, and Vision Insurance

• Life Insurance

• 401(k) with Company Match

• Paid Parental Leave

• Paid Time Off (PTO)

• Paid Holidays

• Short-Term and Long-Term Disability Insurance

• Supplemental Insurance Options

This organization is a leading commercial general contractor with decades of experience delivering projects across multiple industries and delivery methods. Known for its relationship-driven approach, commitment to excellence, and strong core values, the company consistently delivers high-quality results on projects ranging from small repairs to large-scale commercial builds.

The company fosters a collaborative culture where team members are encouraged to grow, innovate, and contribute meaningfully to project success. Qualified individuals who are motivated, dependable, and eager to be part of a growing team are encouraged to apply.

This is a drug-free workplace with zero tolerance policies.