Office Administrator

The Office Administrator manages front desk and office operations while providing administrative

support to HR leadership, coordinating office needs, and ensuring day-to-day activities run

smoothly and professionally.

• Has 2-4 years of administrative or office experience in a professional environment
• Has excellent verbal and written communication skills
• Is highly organized, detail-oriented, and able to manage multiple priorities and deadlines
• Demonstrates sound judgment, discretion, and the ability to handle confidential information
• Is professional, courteous, diplomatic, and comfortable interacting with employees at all levels
• Can work independently, anticipate needs, and take initiative with limited direct supervision
• Is proficient in Microsoft Word, Excel, and Power Point
• Has strong proofreading and editing skills, including grammar, spelling, and punctuation
• Has experience with calendar management, travel coordination, expense reports, and executive support (preferred)
• Has experience coordinating vendors, facilities, office events, or employee programs (preferred)

• Manage front desk operations and standard office administration
• Greet visitors and manage incoming and outgoing mail and packages
• Coordinate onsite vendors, facility requests, pool car scheduling, and office services
• Maintain beverage, vending, coffee station, and office supply inventory
• Coordinate office supply requests and inventory across multiple office locations
• Administer new hire, replacement, and visitor badges
• Coordinate with property managers and facilities teams regarding office issues, moves, and changes
• Support facility communications and onsite office needs
• Maintain shared spaces and assist with light office upkeep as needed
• Provide administrative and scheduling support to the AVP of Human Resources
• Screen meeting requests and help prioritize the executive's schedule
• Schedule travel, meetings, and appointments while identifying and resolving scheduling conflicts
• Prepare meeting materials and ensure the executive has necessary information in advance
• Create and submit expense reports and assist with HR expense report review processes
• Establish and maintain office procedures for mail, filing, communications, and confidential documents
• Maintain organized and secure filing and record-keeping systems
• Proofread and edit documents and other communications
• Participate in weekly Human Resources team meetings
• Support employee events by coordinating schedules, food orders, meeting spaces, and setup
• Serve as an onsite point of contact for employee-related events
• Process and route invoices for HR, Talent, Facilities, and other departments
• Provide backup support for summons and subpoena processing
• Co-chair an assigned employee committee, such as DEI or EEC
• Research information and assist with special projects, events, and administrative assignments
• Prepare monthly reports for employee programs and platforms
• Collect wellness program reports and assist with employee reminder communications
• Collect articles and information for HR newsletters
• Create and post information about upcoming events and employee communications
• Support senior executive assistants and administrative team members with projects and events
• Perform additional administrative and office support duties as assigned