Administrative Assistant- Field

Gray Construction is looking to add an experienced Construction Administrative
Assistant to join their team in Reno, NV.

Why Gray?

Gray is a fully integrated design-builder delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate. Since 1960, Gray has grown from a regional contractor to a nationally ranked industry leader, serving top domestic and international companies in the following markets:
Manufacturing,Food & Beverage,Data Centers,Advanced Technology,and Distribution.

Our integrated approach allows us to deliver value at every phase of a project—from designing and building state-of-the-art facilities to fabricating custom process equipment and implementing advanced automation.

But what truly defines Grayisour people.

Our success is driven by passionate, collaborative team members who take pride in their work, value strong relationships, and are committed to doing the right thing for our customer sand one another. At Gray,you’llfind a culture built on teamwork, accountability, and the opportunity to make a meaningful impact.

“Personal growth precedes Gray’s growth.” – Stephen Gray, President & CEO, Gray, Inc.

• A high school diploma or general education degree (GED); or minimum five years related experience and/or training.
• Experience in safety, construction or engineering firm is highly preferred.
• Team member must have strong organizational, time management and commutation skills.
• Must possess basic computer skills including the ability to utilize Microsoft applications (Word, Excel, PowerPoint, Outlook, etc.), tablets and smartphones. Experience with Procore and SharePoint is a plus.
• May require knowledge of applications specific to the department assigned with a willingness to learn new programs as needed by the department.
• The selected candidate will have excellent communication skills.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide daily administrative support to the site safety teams.
• Provide general information and administrative support, including special projects and initiatives, scheduling appointments, conferences, ordering supplies/equipment, and meetings.
• Participate in training and professional development activities.
• Conduct Safety orientations.
• Make badges; liaise with security
• Review and update department budget and expenses.
• Prepare and assemble presentation materials.
• Assist with event planning and coordination.
• Handle all meeting logistics, including booking conference rooms, setting up IT, preparing/obtaining agendas, catering, and presentation materials. Coordinate any follow-up actions as needed.
• Attend meetings as directed to prepare agendas, take notes, and follow up on action items.
• Adapt to changing priorities and handle multiple tasks simultaneously.
• Ensure that the team’s area is organized and functional.
• Ensure timesheets are completed and turned in on time.
• Ensure expenses received are input into Concur accurately and timely.
• Schedule meetings with team members.
• Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager.
• Prepares drafts of written correspondence, meeting minutes, reports, and documents. Maintains confidentiality…