Administrative Assistant II

For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform.

In return, we’ll help you build a career that you can feel passionate about.

We are seeking an Administrative Assistant II at our Safety Assessment site in Reno, NV. Basic Summary Provide administrative support to manager(s) and their organizations.

• Receive and distribute mail. Answer and screen incoming calls.
• Prepare routine documents and forms as requested. Will support the updating of site documents like Reno visitor guide are updated as needed.
• Handle special projects and duties as needed. May maintain files for different departments.
• Coordinate meetings for Sponsors and Management. Coordinate lunches and snacks as needed.
• Create and manage Sponsor visit agendas. Coordinate Sponsor visit tours as needed.
• Answer questions and provide assistance relating to office operations and established policies and procedures.
• Greet visitors, set up and maintain management calendars, handle scheduling for one or more conference rooms, order office supplies, ensure office machinery is maintained and/or handle mail and shipping activities. Will support new hire day 1 activities with HR.
• Will maintain site I-connect pages to ensure it remains updated. Will support site communications by updating site TVs, send out RNO Global communications and keep Teams pages up to date, ensure weekly on call list and Sponsor visits are updated and communicated
• Perform all other related duties as assigned.

MINIMUM QUALIFICATIONS:

• Education:
  
  High School or G.E.D. and specialized secretarial training beyond High School.
• Experience:
  
  Two to Four years related experience.
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Certification/Licensure:
  None.
• Other:
  Ability to prioritize and multi-task. Good keyboarding skills, proficient in utilizing personal computer, e-mail and standard office software packages (MS Word, Excel, PowerPoint, and Teams).

Understanding company policies and practices.

Charles River is committed to helping our partners expedite their preclinical drug development with exceptional safety assessment services, state-of-the-art facilities and expert regulatory guidance. From individual specialty toxicology and IND enabling studies to tailored packages and total laboratory support, our deeply experienced team can design and execute programs that anticipate challenges and avoid roadblocks for a smooth, efficient journey to market.

Each year approximately 300 investigational new drug (IND) programs are conducted in our Safety Assessment facilities.

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities.

Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their…