Administrative Assistant 3 - Office of Student Initiatives and Fraternity and Sorority

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

The Office of New Student Initiatives (NSI) and Fraternity and Sorority Life (FSL) at the University of Nevada, Reno is seeking a dynamic, customer-service oriented Administrative Assistant
3. This position does not provide layoff rights and is contingent upon funding.

The Administrative Assistant 3 will provide administrative support to NSI and FSL and serve as the main point of contact in the front office. This position serves a critical role as office manager and has a unique opportunity to positively promote campus life and help students and their families establish a connection and sense of inclusion with the university and the campus.

The ideal candidate will be a detail-oriented problem solver who can shine in a fast-paced environment while handling multiple responsibilities, with enthusiasm for working with young adults and their families.

This position provides support to departmental programs, personnel, project management, event planning, fiscal management and logistics.

Duties include, but are not limited to:

• Orientation Registration and reporting:
  Maintain registration management system and processes for 6000+ orientation participants; collect orientation data and run reports for distribution to campus partners; coordinate an integrated email and text communication plan to students and families across multiple orientation platforms; field high volume of phone calls and emails relating to the registration process.
• Maintain event planning, program logistics, and project coordination:
  Plan and organize recurring projects in coordination with campus partners; coordinate events with campus partners and vendors; provide direct support for the orientation Las Vegas fly-up and fly-down programs; oversee and update files, including maintaining and updating program files, running reports, and troubleshooting issues; track logistical aspects of NSI and FSL programs.
• Provide administrative support:
  Manage the daily operations of the New Student Initiatives and Fraternity and Sorority Life offices; staff the front desk and greet/direct visitors; order supplies and equipment and track and maintain inventory; provide customer service and problem-solving support to students and guests; compose letters, reports, forms, memorandums, and other related documents; maintain paper and electronic records and files related to office operations, budgets, travel, and other activities;
  
  assist with managing and updating content for the NSI suite of web pages.
• Provide personnel support: organize, coordinate, and assist in staff, faculty, and student worker recruitments; manage student worker hiring, documentation, and payroll; train, schedule and supervise student staff; assist in new hire onboarding.
• Fiscal account maintenance: prepare, submit, reconcile, and encumber NSI, FSL and Greek Councils budgets; manage registration and dues payments and refunds; manage purchasing cards and monitor spending; handle travel requests and other related financial transactions.

Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and…