Program Assistant - Police Department

Join the City of Reno and become part of an amazing team that strives every day to make our community a place we are all proud to call home.

Join the team that supports the operations of the Reno Police Department. The department is seeking a highly organized and detail-oriented Program Assistant to provide specialized administrative support, with an emphasis on payroll processing, employee timekeeping, and maintaining accurate records. This position will also provide administrative support for parking cashiering, as well as parking enforcement activities. Working from the new Reno Police Department building located at 911 Kuenzli Street, Reno, NV 89502
, this position will support a variety of administrative functions requiring accuracy, confidentiality, and the ability to manage multiple priorities and deadlines.

Work Schedule: This position will work four 10-hour shifts per week (4/10 schedule).

Due to the sensitive nature of this work, the selected candidate must successfully complete a comprehensive background investigation, pre-employment drug screening, and polygraph examination as part of the hiring process.

This recruitment will fill a vacancy in the Reno Police Department and establish an eligible list that may be used to fill future vacancies as they occur.

This is an open competitive opportunity for all qualified applicants.

The City of Reno is committed to providing equal employment opportunities to everyone. This commitment is an integral part of our efforts to ensure that we have a diverse and representative workforce that serves the community of Reno.

• Perform a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.
• Serve as primary contact and liaison for assigned functions and programs with other City staff, the general public, and outside agencies and organizations; screen office calls, visitors, and mail; provide information and assistance including responding to requests for information and assistance; assist the public and other City staff in interpreting and applying City policies, procedures, codes, and ordinances; research information related to City regulations and departmental policies;
  
  explain, justify, and defend programs, policies, and activities.
• Conduct a variety of studies and research for assigned area; collect, compile, and review information from various sources on a variety of specialized topics related to program area of assignment; participate in the preparation of reports that present data, identify alternatives, and make and justify recommendations.
• Perform a variety of special projects and assignments in assigned area including the implementation and coordination of assigned program and project components; assist with the development of policies and procedures; implement and monitor program activities.
• Verify and review materials, applications, records, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports; provide information and forms to the public; collect and process appropriate information.
• Assist in coordinating and monitoring the assigned budget and contracts; compile annual budget requests; prepare revenue projections; recommend expenditure requests for designated accounts; monitor approved budget accounts; process progress payments and monitor contractual expenses
• Process invoices, contracts, work orders, change orders, purchase order numbers, check requests, and requisitions for assigned area; coordinate the resolution of contract and invoice issues with accounts payable and contracts functions; ensure vendor invoices and change order files are accurate and up-to-date including having correct account codes and appropriate approvals; ensure new vendors have completed required new vendor information form.
• Type and proofread a wide variety of reports, letters, memoranda, correspondence, contracts, agreements, Requests for Proposals, agenda items, statistical charts, and other documents and material; type from rough draft, verbal instruction, or transcribing machine; independently compose documents related to assigned…