Payroll Specialist

Hamilton Company is a worldwide leader in the design and manufacture of manual, semi-automated and robotic products for precision fluid measuring. We specialize in the development, manufacturing and customization of precision measurement devices, automated liquid handling stations, and sample management systems. For more than 60 years, Hamilton has been satisfying customer needs by combining quality materials with skilled workmanship, ensuring the highest level of performance of every precision fluid measuring device we manufacture.

The Payroll Specialist supports end-to-end payroll processing for approximately 1,400 employees across three legal entities, two EINs, and most U.S. states, using People Soft. Reporting to the Payroll Supervisor, the Specialist is responsible for the accurate and timely entry and verification of approved payroll inputs and serves as a first-response resource for employee pay inquiries. This role is detail-oriented and deadline-driven;

the person who thrives here thinks systematically, takes ownership of accuracy, communicates clearly with HR and operations partners, and treats all compensation data with strict professional discretion.

Previous payroll experience is preferred but not required. Hamilton actively considers candidates with demonstrated capability in high-attention work who bring the right combination of accuracy, judgment, systems aptitude, and communication skills.

• Enter and/or verify approved time records, absences, pay adjustments, deductions, new hires, and terminations.
• Review absences, attendance, and submitted timesheets; process corrections and adjustments as needed.
• Assist with preparation and pre-processing audit steps for weekly (hourly) and biweekly (salaried) payroll cycles; flag discrepancies for supervisor review.
• Support transmission and reconciliation of bank, 401(k), and FSA files.

• Serve as first-response contact for employee pay and absence questions through the shared payroll inbox; provide accurate, professional, and timely replies and escalates complex or unresolved issues to the Payroll Supervisor.
• Partner with HR to verify data changes (onboarding, terminations, job changes, and leave of absence events) and confirm that approved updates are reflected accurately in People Soft before each cycle closes.

• Navigate People Soft to enter, verify, and audit payroll data; identify and clearly document data or system discrepancies and escalates to the Payroll Supervisor for resolution.
• Follow and maintain written procedures for assigned processes.

• Coordinate routine information exchanges with HR, Benefits, and Finance partners to support accurate and complete payroll processing.
• Assist with quarterly and year-end tasks as directed by the Payroll Supervisor.

• Prepares payroll inputs for supervisor review and release.
• Resolves routine employee pay inquiries and escalates exceptions, conflicts, or judgment calls to the Payroll Supervisor.

• Demonstrated ability to work accurately with numbers, data records, or financial information. Prior payroll experience is preferred but is not required.
• Clear and professional written and verbal communication skills, including the ability to respond to employee inquiries with accuracy and discretion.
• Strong attention to detail: consistent track record of catching errors, checking own work, and maintaining accuracy in volume and deadline-driven environments.
• Sound judgment in handling sensitive and confidential information; treats compensation data with strict professional discretion.
• Demonstrated aptitude for learning…