Elections Finance Administrator; Administrator

This is an amazing opportunity to be engaged in the election process!

The Department of Elections is searching for energetic and resourceful professionals who like to "get stuff done". The Elections Finance Administrator position in the Elections Department combines an exciting, fast paced environment with the opportunity to cultivate talents and apply a variety of skills. The ideal candidate will thrive in an innovative and fast-paced environment and will not hesitate to roll up both sleeves, work hard, have fun, and get the job done.

We are seeking an Elections Finance Administrator to join a mission-driven team that supports essential department operations. The Elections Finance Administrator is a self-motivated administrative professional with strong judgment, accuracy, and a customer-focused approach. In this role, you will support a wide range of core administrative functions including accounts payable, purchasing, payroll, process improvement, and records management.

This position is part of the Administrative Services team and reports to the Administrative Services Manager. It provides key administrative support that directly impacts frontline operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality, sound judgment, and effective communication. Success in this position relies on accuracy, thorough follow-through, and consistently upholding the Department’s high standards.

This position is open to all qualified applicants. This position is open until filled. Applications submitted by October 23rd will be part of the first round of review and interviews. This recruitment may also be used to create a list of candidates to fill current and future career service and term-limited temporary (TLT) positions over the next 6 months.

• Process invoices and P-card purchases in accordance with procurement and accounting policies and procedures. Research and compile data for information requests, including preparing spreadsheets or custom reports.
• Process, submit, and reconcile expense reports and employee reimbursements in compliance with King County policies and procedures.
• Purchase goods and services by following established guidelines.
• Process bi-weekly payroll by following established policies for time and labor transactions, reviewing and reconciling reports, entering data, resolving discrepancies, coordinating with teams, and applying knowledge of the Coalition Labor Agreement.
• Enter and assist with employee travel in Concur and follow up with employees as needed. Train on and explain travel policies and procedures to employees.
• Assist staff with New Employee Orientations for short-term temporary staff. Collect and process paperwork, including entering data into People Soft, ensure all documents are complete, and follow up with staff on missing or incomplete documents.
• Create, document, and maintain standard work processes. Identify and contribute to the development of process improvements.
• Act as Records Management lead for payroll and finance.

• Four years of increasingly responsible experience in accounts payable.
• Proficiency with technology tools, including intermediate-level skills in Microsoft Excel, Outlook, PowerPoint, Visio, Word, Adobe, Teams, and SharePoint.
• Demonstrated ability to work independently and collaboratively with sound judgment, flexibility, professionalism, and tact.
• Demonstrated ability to analyze and interpret data, contracts, policies, and procedures. Strong research skills, including preparing accurate reports and reconciling errors or discrepancies.
• Demonstrated skill in organizing and prioritizing a…