Administrative Assistant 5

Renton Technical College is seeking an Administrative Assistant 5 to join the Business & General Education Division. This position provides high-level administrative assistance to the Dean and approximately 50 faculty members across multiple academic programs, helping ensure smooth division operations and advancing student success. The Administrative Assistant 5 serves as a key resource for program and office operations: coordinating schedules; maintaining budget records, curriculum information, and reports;

managing purchasing and administrative processes; and assisting with classroom, technology, and facility logistics. The ideal candidate is organized, detail-oriented, adaptable, and committed to providing excellent service to a diverse campus community.

The Administrative Assistant 5 is represented by the Washington Federation of State Employees (WFSE) union. This is a full-time, classified, and overtime eligible position reporting to the Dean of General Education, Business, & Transfer.
The pay range for this role is $58,777.20 - $77,346.79 annually. Salary placement is based on applicable work experiences. Additional information can be found on our benefits page and in the Collective Bargaining Agreement.
The priority consideration date for this position is October 25th, 2026. This position will remain open until filled.

Renton Technical College, located southeast of Seattle, has provided quality education in a variety of occupations for over 75 years. Our professional-technical certificate and degree programs offer entry and mid-level training in the areas of allied health, trades, and industry, culinary, business, technology, and automotive. Our outstanding college & career pathways program with classes in adult basic education, English as a second language, and GED preparation is available to those who need additional preparation before entering a training program and for those who simply wish to improve their math and English skills.

Career Education and apprenticeships degrees round out our offerings.

• Provide direct administrative support to the Dean and related programs.
• Serve as a point of contact between administrators, faculty, staff, students, visitors, and the general public.
• In the Dean’s absence, resolve department and building emergencies, investigate and resolve issues, and make decisions as authorized.
• Establish office priorities, monitor workflow, and ensure deadlines are met.
• Maintain confidentiality regarding student, staff, and office matters.
• Create and compose original correspondence and communications on behalf of the department.
• Communicate professionally and effectively, both orally and in writing, with college employees, departments, and outside agencies.
• Perform other related duties as assigned.

• Maintain department administrative, program, and personnel records.
• Create and prepare data reports as required.
• Maintain office supplies and coordinate resource needs to support department operations.
• Maintain and coordinate curriculum information and course coding documents/files for all department full-time programs and supplemental courses in ctcLink and Curriculog.
• Originate and prepare downloads in ctcLink for new and recurring courses.

• Prepare, monitor, and schedule Information Services, Facilities, and Maintenance work requests.
• Schedule classroom use and arrange for distribution of keys.
• Prepare and update quarterly course information in ctcLink and proof class schedules, catalogs, and brochures.
• Monitor class loads, determine course status, and make decisions as authorized to cancel courses with insufficient enrollment while notifying appropriate personnel and departments.

• Verify course information to generate, distribute, and monitor contracts for part-time faculty.
• Assist the Dean with hiring part-time instructors and support Human Resources with orientation of newly hired faculty and part-time instructors.
• Coordinate advisory committee activities, processes, and procedures for four Business Management programs, maintaining current rosters, minutes, files, and attendance records.
• Coordinate substitute scheduling and timesheets.
• Train and direct work-study students, including authorizing timesheet hours for payment.

• Maintain and monitor budget reports, track program budgets, analyze and reconcile issues, and prepare requisitions and…