Business Office Manager

Business Office Manager (Administrative) General Purpose

Supports facility operations by maintaining business office systems and supervising staff.

• Obtain managed care and Medi-Cal or Medicaid authorizations including bedholds.
• Assist with managing resident trust fund, including printing and distributing monthly statements.
• Supervise business office staff, including taking appropriate disciplinary measures.
• Maintain census and report status changes.
• May attend stand‑up meetings at the request of the Administrator.
• Assist with Medi-Cal or Medicaid applications.
• Prepare TARS as needed.
• Track Medi-Cal and Medicaid redeterminations.
• Participate in billing and payment processes including preparing bank deposits.
• Undertake collection activity for bad debts.
• Complete operational requirements by scheduling and assigning employees; following up on work results.

Assist with the overall supervision and management of the business office staff.

High school diploma or equivalent.

Strong understanding of skilled nursing billing and payment as well as proficiency in Microsoft products computer skills.

Preferable one-year experience in a long‑term care facility.

• Ability to read technical procedures.
• Ability to read and comprehend policy and procedure manuals.
• Ability to effectively present information and respond to questions from managers and employees.

• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

• Ability to solve practical problems.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Knowledge and experience with PCC preferred.

The essential functions of this position require the following physical abilities: prolonged use of computer; standing and/or walking very frequently; sitting occasionally; reaching with hands and arms frequently, pushing/pulling very frequently; talking and/or hearing very frequently; tasting and/or smelling very frequently; lifting up to 50 pounds frequently; climbing, balancing, stooping, kneeling, crouching or crawling occasionally. Close, distance, color, peripheral, and depth perception in vision: ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Note:

Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed.

They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.