Accounts Payable Clerk Reston, VA | Robert Half

AP Staff Accountant

We are looking for an AP Staff Accountant with a background in real estate accounting. The ideal candidate will have hands-on experience managing AP functions in a multi-property environment. This role will support accounts payable operations across a portfolio of real estate assets and affiliated entities, ensuring invoices, payments, and vendor records are processed accurately and efficiently. We're looking for an individual who understands the accounting impact of transactions, can identify inconsistencies, and takes ownership of the AP function.

The ideal candidate will be comfortable navigating a multi-property, multi-entity environment while building strong relationships with internal teams and external vendors.

Responsibilities:

• Oversee the full accounts payable process for multiple properties and entities.
• Review, code, and enter invoices, ensuring expenses are allocated correctly by property, entity, general ledger account, and department.
• Coordinate invoice approvals and follow up with stakeholders to ensure timely payment processing.
• Execute scheduled payment runs, including ACH, wire transfers, checks, and other electronic payments.
• Maintain vendor files, including W-9 documentation, payment details, and supporting records.
• Verify invoice accuracy, approvals, supporting documentation, and identify potential duplicate payments.
• Serve as a point of contact for vendors, property management teams, and accounting personnel regarding AP-related inquiries.
• Support month-end close activities, including AP reconciliations, accruals, prepaid expenses, and expense cut-off reviews.
• Partner with the accounting team to enhance AP procedures, controls, and workflow efficiencies as the portfolio expands.