Office Manager

Office Manager

Join to apply for the Office Manager role at Improvix Technologies (Reston, VA). The role is full-time, mid‑senior level, in the IT Services and IT Consulting sector, with a pay range of $50,000–$65,000 per year based on skills and experience.

Location: Reston, VA (on‑site)

Clearance Required: None

The Office Manager plays a key role in ensuring smooth day‑to‑day operations within a fast‑paced IT / professional services environment. This position supports internal teams and leadership by managing office facilities, administrative processes, vendor coordination, and employee support while promoting efficiency, professionalism, and a strong workplace culture for both in‑office and hybrid staff.

• Oversee daily office operations to maintain an organized, professional, and client‑ready environment.
• Coordinate facility maintenance, security access, office space, technology workspace requirements, and conference room reservations.
• Serve as liaison with landlords, IT vendors, cleaning services, utilities, and other vendors.
• Manage space planning and workstation setups for new hires and team reconfigurations.
• Provide administrative support to leadership and delivery teams, including scheduling, meeting coordination, and travel arrangements.
• Assist with onboarding logistics for new employees (equipment setup, badging, workspace preparation).
• Maintain internal office procedures, policies, documentation, and calendars.
• Support coordination of internal meetings, training sessions, and team events.
• Manage purchasing and inventory for office supplies, technology accessories, and shared equipment.
• Track company assets (laptops, monitors, phones, peripherals) in partnership with IT.
• Coordinate contracts and renewals with office and service vendors.
• Ensure cost control and availability of operational resources.
• Assist with office operations budgeting and expense tracking.
• Process invoices, reconcile expenses, and liaise with accounting as needed.
• Support expense reporting and procurement workflows.
• Serve as a go‑to resource for employees regarding office needs and workplace logistics.
• Help coordinate internal communications, office announcements, and employee engagement activities.
• Support client‑ready presentation and hospitality for onsite meetings or events.

• 3+ years of office management or administrative leadership experience in an IT, consulting, or professional services environment preferred.
• Demonstrated experience working in a fast‑paced, client‑focused organization.
• Strong organizational, communication, and multitasking skills.
• Comfortable coordinating across IT, finance, HR, vendors, and leadership teams.
• Proficiency with Microsoft Office, Excel, SharePoint, scheduling tools, and basic asset‑tracking systems.
• Ability to work independently, anticipate needs, and prioritize competing requests.

• Operational efficiency and problem solving
• Vendor and asset management
• Professional communication and client‑readiness support
• Budget awareness and expense tracking
• Attention to detail and confidentiality
• Adaptability within hybrid or rapidly scaling environments

Mid‑Senior level

Full‑time

Administrative

IT Services and IT Consulting

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