Project Coordinator

position: project coordinator

location: reston, va (hybrid – 2 days in office/3 days remote). You must be able to report to our office in reston, va 2 days/week to be considered for this opportunity. This role will begin as a 1099 contractor, with the opportunity to transition to a full-time position following a mutually successful initial period.

welcome to stellapop — a collaborative team of marketing, design, technology, hr, and business experts dedicated to helping clients grow and thrive. We’re passionate about creativity, excellence, and delivering outstanding client experiences in a fast-paced, fun, and flexible environment.

stellapop is seeking a highly organized and proactive project coordinator to help keep our client projects on track, on budget, and on point. You’ll be the central link between our creative, strategy, and operations teams—ensuring smooth execution, clear communication, and timely delivery across multiple client engagements. This is an excellent opportunity to develop your project management skills and grow within a dynamic, mission-driven consultancy.

Are you wired to plan, pivot, and make things happen – all before lunch?

• maintain and monitor project plans, schedules, budgets, and deliverables to ensure deadlines are met.
• track progress, update stakeholders, and identify potential roadblocks early.
• manage multiple projects simultaneously with a proactive, detail-oriented approach.

• serve as the communication hub across internal teams and client stakeholders.
• build positive relationships and ensure all parties have clarity on next steps and responsibilities.
• anticipate needs and keep everyone aligned toward project goals.

• organize and facilitate meetings; capture decisions, action items, and follow-up tasks.
• prepare presentation materials and reports for clients and internal teams.
• keep project documentation and files organized and easily accessible.

• help refine and document workflows, ensuring consistency and efficiency.
• assess project risks and provide solutions where applicable.
• contribute to developing project strategies and best practices.

• bachelor’s degree in business, communications, or a related field.
• 2+ years of experience coordinating projects in a creative, marketing, or professional services environment.
• proficiency with basecamp and microsoft office (word, excel, outlook).
• strong organizational, verbal, and written communication skills.
• ability to work effectively both independently and as part of a collaborative team.
• comfort working under deadlines and managing competing priorities with grace and good humor.

at stellapop, we value creativity, teamwork, and a can-do spirit. You’ll collaborate with a talented, supportive team that celebrates wins together and thrives on delivering exceptional client results. We offer health, dental, and vision insurance. Employer-paid life insurance, short/long-term disability insurance, and ad&d insurance. In addition, you will have a paid membership to lifetime fitness.

stellapop is an equal opportunity employer.

ready to bring order to creative chaos? We’d love to meet you.