Property Management Coordinator

Role: Property Management Coordinator

Industry: Commercial Real Estate / Property Management

Location (city, state): Reston, VA

Assignment Type: Long-term contract, open-ended, with potential for permanent placement

Pay: $27 – $29 / hour (depending on experience)

Work Schedule: Monday–Friday, 8:30 AM–5:00 PM, with a 30-minute unpaid lunch break. 40 hours per week. Overtime is not anticipated and requires prior manager approval.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Our client is a leading commercial real estate organization specializing in the ownership, development, and management of high-quality office properties across major U.S. markets. The Property Management Coordinator will support multiple properties within Reston Town Center, partnering with property management teams to deliver exceptional service to tenants, vendors, and other building stakeholders.

Addison Group is seeking a professional, customer-focused Property Management Coordinator to support the daily operations of a portfolio of commercial properties. This individual will play an important role in coordinating maintenance requests, managing administrative and financial processes, and maintaining positive relationships with tenants and service providers.

The ideal candidate has a strong customer service background, excellent organizational skills, and experience working in a professional office environment. This role is well suited for someone who is proactive, detail-oriented, and comfortable managing multiple priorities while delivering a high level of service.

• Prepare purchase orders, coordinate service agreements, and process vendor invoices while ensuring accurate coding, appropriate expense allocation, and compliance with established budgets and contract terms.
• Review invoices for accuracy, investigate discrepancies, and communicate with vendors to resolve billing issues.
• Support accounts payable activities and maintain timely processing of property-related expenses.
• Coordinate vendor onboarding and maintain current insurance documentation for contractors working at assigned properties.
• Prepare and process billable client work orders on a recurring basis, ensuring accurate and timely billing.
• Track property sustainability data, including utility usage and waste diversion metrics.
• Schedule building maintenance and contractor services, coordinating access and timing with tenants as needed.
• Assist with property budget preparation by collecting, organizing, and entering relevant financial and operational information.
• Provide general administrative assistance, including phone coverage, document preparation, spreadsheet updates, and office coordination.

• Serve as a primary contact for tenant and vendor inquiries, ensuring questions and service requests are directed to the appropriate team members.
• Help coordinate maintenance activities and communicate building procedures, service updates, and general property information.
• Build and maintain positive tenant relationships through professional communication, responsiveness, and consistent follow-through.
• Escalate recurring complaints, unusual requests, and sensitive situations to the appropriate property management personnel.
• Support tenant satisfaction and retention initiatives by providing a high standard of customer service.
• Coordinate tenant communications, building announcements, and special events, including holiday notices, recycling initiatives, wellness events, and other community activities.

• Maintain accurate tenant contact lists, emergency information, and property reference…