Coordinator, Inner Space Center; ISC)

Coordinator, Inner Space Center (ISC) & Ocean Exploration Cooperative Institute

• Posting Number: SF02242
• Position Type: Professional Staff
• Union: PSA/NEA - Professional Staff Assoc
• Pay Grade Level: Grade Level: 9
• Pay Grade Range: Salary Hiring Range: $77,000 -$82,000
• Department: GSO Research
• Campus
  
  Location:
  
  Narragansett Bay Campus

Search will be open until filled. First consideration will be given to applications received by 11/05/2026. Applications received after 11/05/2026 may be reviewed depending onsearch progress and needs but are not guaranteed full consideration.

THE POSITION IS ELIGIBLE FOR A REMOTE/HYBRID WORK SCHEDULE.

Assist the Inner Space Center and Ocean Exploration Cooperative Institute (OECI) with programmatic and administrative support. Develop and implement protocols to track spending acrossall ISC projects. Coordinate financial and administrative support for all ISC transactions and serve as a liaison with URI Office of Sponsored Projects, and the URI OECI administrative office. Assist with pre and post award requirements in coordination with URI OSP.Assist

with managing the ISC calendar of meetings to include scheduling and keeping meeting minutes for routine meetings withfunding agencies. Hire contractors and students working on project sand general administrative tasks. Assist with travel, procurement,and invoicing functions within the ISC. Track the ISC Service Center budget and provide regular reports.

• Track and report financial and progress across ISC projects toinclude financial and operational milestones. Assist in invoicing and financial reporting for each project. Develop protocols totrack operational milestones and spending across all ISCprojects.
• Manage the finances and administration of several multi-yeargovernment funded projects. This includes processing and managingsub awards (payments, budget, and close-out); developing annual budgets; processing and managing awards(including expensemonitoring) through URI systems. Submit and track award actions through the URI system to ensure timely processing.
• Process monthly invoices and clearing of advances.
• Prepare monthly financial reports for multiple projects. Review,interpret and analyze monthly spending and compare against budgets.
  
  Prepare quarterly accruals, end of year and end of project financial reports to sponsors.
• Assist in the preparation of budgets and supporting documents for proposals and related submission.
• Manage travel for ISC . Prepare and assist in all phases of domestic and international travel as needed. Coordinate all related logistics, including, but not limited to: lodging, meals, groundtransport and daily logistical schedules, etc. Initiate Travel Authorization Requests (pre-travel) and submit Expense Reports(post travel) for ISC staff, contractors, and students.
• Assist in human resources actions including participation in ISCsearch committees (including required trainings) as requested;assisting in advertising, hiring of URI and non-URI project staff;mentoring/orienting administrative and finance staff; hiring and supervising students; processing Graduate Assistantships;processing faculty and internal payroll contracts; processing and managing personal service contract.
• Assist with ISC interns.
• Coordinate logistics for meetings and tours at URI and as necessary for ISC projects. This includes obtaining visas, pre-departure and arrival orientations, lodging, transport, health and accident insurance and ground transport.
• Manage ISC'S Service Center and project purchasing and procurement of supplies and equipment.
• Responsible for coordinating quotes, RFQ's, RFP's, working with suppliers, etc. Coordinate ISC space, building maintenance andrepair.

• Travel one or two times a year to partner institutions or NOAAoffices to review finances, standard operating procedures,administrative policy, and systems, and participate in work planning. Train URI and non-URI project staff on protocols, reviewof policy and procedures, etc.
• Initiate and prepare personnel action forms.
• Perform additional duties as required.

Personal computers, printers;
Google Workspace, Microsoft 365,Adobe Acrobat.

10/23/2026