Human Resources Services Specialist Job Rockville Rhode Island USA,HR/Recruitment

Location: Rockville

Tacoma Public Schools

Expected

Start Date:

December 2026

FTE: 1.0

Hours per day: 8

Salary Level: PT6 $ 38.36 - $54.08 DOE

Work Year
:
Professional Technical; 12-month; 260 days

Benefits: This job has the full range of benefits offered by Tacoma Public Schools

Additional Information: Salary placement is based on verifiable LIKE work experience.

The successful candidate will have experience in Human Resources hiring processes and systems.

This position serves as a member of a team that provides human resources support for Employment Services and the hiring process for District Substitutes and temporary employees; performs data entry activities to input information in the District’s computerized Human Resources information system and other department databases; ensures compliance with Federal, State and District policies; prepares and compiles a variety of personnel-related correspondence and reports.

ESSENTIAL

JOB FUNCTIONS

1. Works as a team member to provide excellent customer service with efficient and effective human resources assistance for District Substitute and Employment Services; consults with other staff as necessary to verify data entered in the human resources information system and in reports is accurate and timely for the purpose of providing human resources support.

2. Maintains and updates applicant tracking database; processes certificated and classified substitute and temporary open position announcements; updates postings on the Human Resources website; confers with school and program administrators to obtain information in order to post jobs accurately; screens applications for minimum qualifications and collective bargaining agreements; oversees required testing of selected candidates for all assigned District positions; sends regret letters;

closes files for the purpose of supporting substitute and temporary hiring activities for the District staff.

3. Reviews and processes substitute and temporary recommendations to hire for approval for the purpose of supporting substitute and temporary hiring activities for the District staff.

4. Prepares a variety of employment and deployment correspondence, including, but not limited to, notice of reasonable assurance, non-selection letters and letters of confirmation for the purpose of providing support to the District’s Substitute Services.

5. Creates and ensures accuracy of computer records for substitute and temporary staff, including pay, assignments and personal data; processes other substitute and temporary personnel actions including transfers, resignations, retirements; processes and tracks new substitute hires ensuring all required documents are provided; proofreads, edits and updates employee records in the human resources information system for the purpose of ensuring compliance with Federal, State and District policies.

6. Ensures Federal and State Highly Qualified and ESEA compliance for substitute staff; analyzes substitute dispatch records to ensure qualifications for long term substitute assignments for the purpose of ensuring compliance with Federal, State and District policies.

7. Analyzes, monitors and processes endorsements, certification type and licensing verification and registration for substitute and, if applicable, temporary candidates and District substitute staff assignments; accesses state databases to obtain certification information; directs employees on procedures for renewing or applying for professional certification and licensure; monitors and notifies substitute staff of certificate and license expiration; advises substitute staff of changes in certification regulations and procedures;

apprises HR Administrator and staff to identify and/or resolve potential certification and/or licensing issues for the purpose of ensuring compliance with District policies, Federal and State regulations, OSPI certification and Federal and State Highly qualified and Out Of Endorsement reporting.

8. Maintains current knowledge of relevant multiple bargaining unit agreements and ensures information is used to identify and screen substitute and temporary candidates correctly according to the contract provisions of the individual bargaining agreements; maintains current knowledge of certification, licensure and highly qualified rules, regulations and requirements; responds to inquiries from District staff related to procedures and data requirements for the purpose of ensuring compliance with Federal, State and District policies.

9. Complies, maintains and…