Equity & Compliance Coordinator; Confidential Administrative Support II), Human Resources Division

Job Summary

Under the general supervision of the Executive Director and Associate Director, the Equity & Compliance Coordinator provides day-to-day administrative and operational support for the Office of Institutional Equity & Compliance, including administrative coordination of hearings conducted under the CSU Nondiscrimination Policy. The position performs a variety of administrative and technical duties requiring working knowledge of departmental procedures and compliance requirements.

• Serve as the primary confidential liaison between the Office of Institutional Equity & Compliance (IEC), Employee & Labor Relations
• Brief the Vice‑President for Human Resources on reported grievance and Nondiscrimination Policy complaint trends, potential PERB claims, arbitrations, and potential disciplinary actions
• Analyze, track, and maintain all Nondiscrimination Policy complaints and related CBA grievances (including those held in abeyance for nondiscrimination investigations)
• Prepare and present confidential case summaries during Multidisciplinary Team Meetings
• Collect, organize, and transmit privileged documents for PERB, EEOC, OCR, Chancellor’s Office of General Counsel, and Attorney‑General inquiries, ensuring attorney‑client and work product protections
• Advise complainants, stewards, and managers on the interplay between CBA grievance rights and CSU Nondiscrimination Policy procedures; draft written communications that safeguard bargaining‑unit rights while protecting management interests
• Conduct confidential triage of Title IX, DHR, whistle‑blower, and retaliation complaints; schedule and attend and take notes during intakes/interviews; create trauma‑informed summaries and evidence matrices for investigators and counsel
• Maintain case files for information, records and reports; input confidential data into databases related to Civil Rights, Title IX and Whistle blower reports. Request CBA grievance complaints, outcomes, and personal files from Faculty Affairs and Development and/or Employee Labor and Relations
• Track supportive measures and pregnancy‑related modifications
• Compile and analyze sensitive trend data to inform university Cabinet officials, campus risk‑management and policy revision
• Regularly involve in preparing communications in relation to grievance & complaint concerns
• Collect grievance & complaint information and view information that may affect an employee’s good standing in bargaining unit positions
• Provide information for investigations that may affect collective bargaining unit positions
• Handle sensitive and highly confidential data related to grievance and complaint processing, including processing PERB unfair labor practice cases and contract grievance arbitration cases
• Coordinate with Employee Labor and Relations or Faculty Affairs and Development for the referral of matters related to CBA grievances submitted to IEC
• Explain verbally and in writing the appropriate grievance process (CBA vs CSU Nondiscrimination Policy) and applicable processes when both the CBA and CSU Nondiscrimination Policy apply to a complaint. Ensure complainants are aware of procedures to preserve CBA rights when CBA grievance processes are placed in abeyance when Nondiscrimination Policy procedures supersede CBA grievance procedures
• Adhere to and stay current to a variety of complex federal and state regulations and university policies, procedures, all Collective Bargaining Agreements and Executive Orders
• Assist department management and investigators in collecting, reviewing and organizing evidence; summarize evidence as needed
• Maintain a list of all CBA grievances placed on abeyance due to a Nondiscrimination Policy complaint
• Assume responsibilities in support of Employee Labor and Relations regarding processing employee grievances, in the absence of the Employee and Labor Relations Coordinator (Confidential Administrative Support II)

• Manage IEC administrative infrastructure: budget development and monitoring, procurement, travel, equipment maintenance, and secure document-transfer…