Billing & Accounts Payable Specialist
Listed on 2026-01-12
-
Accounting
Accounting Assistant, Accounting & Finance, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk -
Finance & Banking
Accounting & Finance, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
Location
Richardson,TX
Description
Our client, a leader in commercial real estate, is seeking a detail-oriented and experienced Billing & Accounts Payable Specialist to join their growing finance team. This is a full-time, hybrid position operating Monday-Friday 8:00am-5:00pm with some possible overtime during month end closing and invoicing, working 2 days a week, 2 weeks a month onsite in Richardson, TX
. This position starts as a 4-month contract opportunity
. This position will manage day-to-day financial operations related to invoicing, vendor setup, client onboarding, and AP processing. This role requires strong accuracy, excellent communication, and the ability to work independently while supporting cross-functional teams. The ideal candidate will bring at least 5 years of hands‑on experience in invoicing and accounts payable, paired with solid Excel skills and the ability to manage and modify PDF documents efficiently.
- Generate accurate customer invoices in accordance with contract terms and internal guidelines
- Submit invoices through client-specific platforms or portals as required
- Complete and maintain all vendor setup forms and documentation
- Assist with client setup to ensure accounts are properly created and configured
- Enter and process AP vouchers in a timely and accurate manner
- Modify, merge, and prepare PDF documents using Adobe Acrobat
- Maintain organized digital and physical files supporting invoicing, AP, and vendor/client documentation
- Collaborate across teams to resolve discrepancies and ensure smooth financial operations
- Ensure deadlines for billing cycles, AP processing, and document submissions are consistently met
- 5+ years of invoicing and accounts payable experience
- Strong understanding of general billing workflows and AP processes
- Proficiency with Microsoft Excel (VLOOKUP, Pivot Tables, filters, SUMIFs, basic formulas)
- Advanced proficiency with Adobe Acrobat for PDF editing, form prep, and document manipulation
- Strong attention to detail with a high level of accuracy
- Excellent organizational skills with the ability to manage multiple priorities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Experience working in Dynamics SL
, Dynamics 365
, or another large ERP environment - Familiarity with large, matrixed corporate environments
- Experience with invoice portals or client submission systems
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- CPA not required
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