Business Manager

Position Title: Business Manager – Graduate Education, Richardson, Texas
Salary: $68,000–$72,000 per month
Employment: Regular full‑time, open until filled.

Provides advanced‑level administrative support with responsibilities requiring an extensive understanding of organization operations, procedures, and HR and budgeting functions. Responsible for complex work processes that utilize initiative and judgement. May provide financial oversight of large budgets, manage special projects, activities, and events, and collaborate with the Dean’s office. Employees at this level typically handle complex administrative tasks independently or supercede lower‑level administrative staff.

Minimum

Education and Experience:

Bachelor’s degree and five years of related accounting and office management/supervisory experience or an equivalent combination of education and experience.

Preferred

Education and Experience:

Bachelor’s degree in business, accounting, or a related field and at least five years of administrative experience, including supervisory experience. Experience in interviewing, hiring, scheduling, performance management, and financial administration in higher education. Proficiency in MS Excel and operating systems such as People Soft or comparable ERP software packages.

Other

Qualifications:

If the position requires research, work on, or access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the candidate must be able to maintain the security or integrity of that infrastructure.

Administrative & Operational Management

• Oversee daily operations, including finance, HR, property, space, and general administration.
• Maximize resource utilization to support departmental strategy.
• Develop and implement SOPs and internal controls to ensure compliance and efficiency.

Financial Oversight

• Advise the Dean on budget planning and funding requests.
• Conduct cost/benefit analyses and monitor expenditures within budget guidelines.
• Ensure expenditures meet fund restrictions and reconcile cost centers monthly.
• Manage payroll processes, including appointments, funding changes, and issue resolution.
• Prepare and submit required financial reports and ensure compliance with regulations.

Staff Supervision & Development

• Supervise administrative staff and graduate student workers, including hiring, training, scheduling, and performance management.
• Foster a collaborative and respectful work environment focused on excellence and team building.
• Provide training on business practices and compliance standards.

Dean’s Office Support

• Provide high‑level administrative support to the Dean, including calendar management, travel coordination, and document preparation.
• Serve as the primary contact for the Dean’s office, ensuring professional and confidential communication.
• Coordinate meetings, events, and special projects.

Academic Program Review Coordination

• Manage the university’s graduate‑level academic program review process.
• Ensure timely, compliant reviews aligned with institutional and THECB standards.
• Support departments in preparing documentation and coordinating external reviews.
• Maintain records and track outcomes for continuous improvement.

Facilities & Property Management

• Liaise with facilities management on space allocation and building operations.
• Manage property inventory and access control.

Special Projects & Events

• Participate in committees, task forces, and special initiatives.
• Assist with departmental events, commencement, and conferences.

Must be able to remain in a stationary position for long periods. The candidate may occasionally move about inside the office to access file cabinets, office machinery, etc. Constant use of a computer and other office productivity equipment, such as a calculator, copy machine, and printer, is required.

After the probationary period, this role may be eligible for a hybrid (partly remote/partly in‑office) work schedule, subject to business need and manager approval. The employee may be required to use a personal computer and other standard office…