Executive Office Assistant

Mid-size electronics manufacturing company

Our client has an exciting opportunity for an Administrative Assistant to join their team in the Richardson, TX office location. In this role, you’ll provide high-impact administrative and office coordination support for the site—partnering with leaders and teams across the organization while handling sensitive information with discretion and professionalism.

• Deliver outstanding customer service to internal teams, visitors, suppliers, and distributors
• Greet guests, issue visitor badges, and manage incoming calls
• Maintain and support site badging processes and help ensure visitor/site safety procedures are followed
• Keep the office running smoothly—maintain office appearance and order supplies
• Sort, distribute, and prioritize incoming mail and deliveries
• Track/log incoming shipments and receiving; prepare and ship outgoing packages

• Create and edit presentations, spreadsheets, reports, org charts, flow diagrams, and other materials (PowerPoint/Excel/Visio, etc.)
• Develop and maintain electronic filing, data, and recordkeeping systems
• Coordinate schedules and meetings for leaders and team members with a high degree of confidentiality
• Support off-site meetings in the DFW area (as needed)
• Serve as a key communication hub—interacting effectively with all levels of the organization

• Assist with capital improvement and equipment request documentation
• Obtain vendor quotes/pricing and provide information to stakeholders
• Support recurring and special projects, including coordinating site activities (e.g., employee activities, recycling program)
• Coordinate/lead site EHS-related administrative activities as assigned
• Handle complex issues that may require research, prioritization, and coordination to resolution

• High School Diploma or equivalent
• 3–5 years of administrative support experience, including 2+ years supporting leaders in a mid-to-large, matrixed organization
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); strong comfort with web-based tools
• Excellent communication skills (written and verbal) and strong attention to detail
• Proven ability to manage multiple priorities in a fast-paced, team-oriented environment
• High integrity and ability to handle confidential information with discretion

• Proficiency with Visio and Project
• Prior leadership experience

• Strong organization, time management, and follow-through
• Proactive, service-minded approach and strong interpersonal skills
• Ability to navigate ambiguity, prioritize effectively, and handle challenging situations professionally

Mid‑Senior level

Full-time

Administrative

Appliances, Electrical, and Electronics Manufacturing