IT Operations Coordinator

As one of the fastest-growing and most exciting brandsin the industry, Crash Champions is the largest founder-led multi-shop operator (MSO) of high-quality collision repair service in the U.S.The company, which also operates the growing Crash Champions LUXE | EV Certified brand of highline and luxury EV repair centers, services customers at more than 650 state-of-the-art locations in 38 states across the U.S. Crash Champions was foundedin 1999 as a single Chicago repair center by industry veteran and 2023 EY Entrepreneur of the Year Midwest award winner

Matt Ebert. Formore than
25 years, our vision hasbeen anchored by the belief that delivering superior collision repair service is about People First.

Welcome to Crash Champions. We Champion People.

JOB PURPOSE: The IT Operations Coordinator provides day-to-day operational and logistical support for the IT facility, including equipment receiving and staging, shipping and mail coordination, site operations, vendor support, workplace readiness, and front desk coverage. This position serves as an onsite resource for the IT team while supporting the safe, organized, and efficient operation of the facility. The role also serves as a primary point of contact for visitors and vendors and provides general reception coverage for the location.

IT Equipment & Inventory Coordination

• Receive incoming IT equipment returns, unpack equipment, and organize and stage items for review, processing, and inventory by the IT team.
• Maintain clean, organized, and accessible IT equipment and inventory storage areas.
• Assist with the movement and organization of IT equipment and related materials throughout the facility.
• Break down and dispose of equipment packaging, shipping materials, and cardboard in designated trash and recycling areas.
• Support IT equipment shipping, receiving, and other onsite logistical needs as assigned.

Shipping & Mail Coordination

• Organize, stage, and prepare outbound packages for scheduled carrier pickups.
• Prepare shipping labels and coordinate outbound and return shipments.
• Receive, sort, and distribute incoming mail, packages, and courier deliveries.
• Coordinate vendor and carrier pickups as needed.
• Transport urgent or time-sensitive shipments to local carrier facilities when necessary.

Site & Facilities Operations

• Monitor and respond to internal site work orders and maintenance requests.
• Serve as an onsite point of contact for vendors and contractors, including HVAC technicians, plumbers, electricians, cleaning providers, and other service providers.
• Conduct routine facility walkthroughs to identify maintenance, safety, cleanliness, and workplace-readiness concerns.
• Monitor common areas, walkways, lighting, and emergency exit routes and
  ** escalate
  * * identified concerns as appropriate.
• Coordinate routine facility needs and communicate issues requiring additional support to the appropriate internal team or vendor.
• Maintain clean and organized shared spaces and operational areas.

Workplace & Meeting Support

• Monitor inventory and coordinate ordering and stocking of designated office, breakroom, printer, and facility supplies.
• Prepare conference rooms and shared spaces for meetings and events.
• Assist with basic audiovisual equipment setup for onsite meetings and events.
• Support employee workstation and seating changes, including moving boxes, chairs, and light office equipment.

Front Desk & Visitor Support

• Greet and assist visitors and vendors and ensure appropriate visitor sign-in procedures are followed.
• Issue temporary visitor badges in accordance with company security procedures.
• Answer, screen, and route incoming calls and monitor the general office email inbox.
• Receive and direct deliveries and onsite service providers to the appropriate contact.
• Assist HR, Security, and other designated internal partners with employee access and keycard administration as appropriate.
• Maintain a professional, organized, and welcoming reception area.

• High school diploma or equivalent required.
• 1–3 years of experience in IT operations support, equipment logistics, shipping and receiving, facilities coordination, office operations, reception, warehouse operations, or a related environment.
• Experience working with shipping and carrier systems such as Fed Ex Ship Manager preferred.
• Proficiency with Microsoft Office and familiarity with digital phone, ticketing, or work-order systems.
• Strong organizational skills with the ability to manage multiple priorities and respond to…