Office & Facilities Management II

Office and Facilities Management II - Salt Lake City, UT (Hybrid, 3 days per week)

The Workplace Operations Manager II supports the daily operations of Everfox office locations by helping maintain safe, organized, and business-ready work environments. This role serves as a key point of contact for workplace services, facilities requests, office logistics, and employee support activities. Working closely with the Facilities team, local site leadership, vendors, and employees, the Workplace Operations Coordinator helps ensure office operations run smoothly and workplace-related issues are addressed in a timely manner.

Success in this role is driven by strong organization, customer service, communication, and attention to detail. Reporting to the Director of Global Facilities, this position supports workplace operations for one or more office locations and assists with facilities programs, office services, and employee-facing initiatives.

• Workplace Operations Support day-to-day office operations to maintain a safe, functional, and welcoming workplace. Assist with office moves, seating changes, and workplace logistics. Monitor workplace conditions and report facilities-related issues. Maintain office records, documentation, and workplace procedures. Coordinate office supplies and workplace resources.
• Employee Services & Office Support Help deliver workplace services that support employees and business operations. Coordinate conference room readiness, common areas, mail, shipping, and office amenities. Support onboarding and offboarding activities, including workspace setup and coordination. Respond to employee facilities requests and eliminate issues as needed. Help maintain a positive and professional office environment.
• Vendor & Facilities Coordination Assist with routine facilities maintenance activities and vendor coordination. Schedule and coordinate service visits with approved vendors. Track maintenance requests and service completion. Support communication with building management and property teams. Maintain records related to vendor work and service activities.
• Safety & Security Support Assist with workplace safety and security processes. Support emergency preparedness and workplace safety initiatives. Help maintain visitor management and access-related processes. Report workplace safety or facilities concerns to leadership. Assist with compliance documentation and audit preparation activities.
• Workplace Projects & Improvements Support workplace initiatives and office improvement activities. Assist with office moves, signage updates, and workspace changes. Coordinate logistics for workplace improvement projects. Help communicate workplace updates to employees and stakeholders.
• Administrative & Financial Support Support facilities administration and record keeping. Track invoices, purchase requests, and workplace expenses. Maintain facilities documentation and operational records. Assist with purchasing office supplies and workplace-related materials.
• Communication & Collaboration Build positive working relationships across the organization. Partner with employees, site leadership, IT, Security, and vendors to support office operations. Communicate workplace updates and service impacts to employees. Escalate issues appropriately and provide status updates as needed.

• Associate's degree, bachelor's degree, or equivalent relevant experience.
• 2-4 years of experience in office administration, workplace operations, facilities coordination, hospitality, or a related field.
• Experience supporting office operations in a corporate or professional environment preferred.
• Strong organizational and customer service skills.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office products, including Outlook, Teams, Excel, and Word.
• Ability to manage multiple priorities and respond to workplace needs in a timely manner.

A reasonable estimate of the base salary range for this role is: $63,.00 USD The actual salary offered may vary within the range based on a candidates' unique experience, locale, and business needs.

• In addition to a base salary and bonus plans, Everfox offers a generous benefits package including flexible PTO, a 401k match, and contribution to healthcare coverages.

Everfox is an equal employment opportunity employer and complies with all applicable federal, state, and local laws…