Post Closing Specialist - Title

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The Post-Closing Specialist ensures all real estate transactions are accurately completed, recorded, and delivered in compliance with company standards, lender requirements, and state regulations. This role is responsible for auditing closed files, managing final policy production, coordinating with county offices, and maintaining accurate records in the title production system.

• Reviews closed loan transaction completeness and accuracy prior to final delivery.
• Verifies that all executed documents (deed, mortgage, affidavits, closing statements, etc.) are properly signed, notarized, and included.
• Ensures all funding conditions are met.
• Submits documents for recording and monitor return status through county offices or recording vendors.
• Tracks and resolves rejected recordings, ensuring timely correction and resubmission.
• Uploads final recorded documents and title policies to lender portals and production systems.
• Works closely with the escrow, recording, and policy departments to clear outstanding items.
• Prepares and delivers final title insurance policies, including lender and owner policies, ensuring premium accuracy.
• Maintains accurate logs for recordings, rejections, and policy deliveries.
• Supports compliance and audit reviews, ensuring all post-close processes align with company and regulatory standards.
• Supports business overflow and performs other duties as assigned.

• Associates degree or equivalent related work experience required.
• High school diploma or equivalent required.

• Minimum 1 year of experience in the title or escrow industry, preferably in post-closing, recording, or policy departments.

• Strong understanding of title documents, recording requirements, and closing packages.
• Familiarity with production and recording software/sites (e.g., Res Ware, Soft Pro, Ram Quest, AtClose, Simplifile or CSC).
• Excellent attention to detail and organizational skills.
• Ability to manage multiple files in a high-volume, deadline-driven environment.
• Effective written and verbal communication skills

Work is typically performed in a standard office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sustain predictable work attendance, communicate with others, frequently required to stand, walk, sit, and use arms, hands and fingers to reach, handle or touch.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Pursuant to the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of an employee. The Company reserves the right to amend or modify this document at any time and without notice.

Our benefits package includes 3 comprehensive Cigna or Kaiser medical plans, dental, and vision insurance. We provide short term and long-term disability insurance, basic life insurance, 401(k), and 11 employer paid holidays. In addition, we offer supplemental benefits to include life insurance, critical illness and accident plans.

Pursuant to the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.