Accounts Payable Specialist

About Us

We provide end-to-end mechanical and industrial contracting, including pre-construction, project management, fabrication, and welding solutions. We have experience working on a variety of process-critical and fast-track projects for heavy industrial, energy, life sciences, and government clients.

COMPANY OVERVIEW

Intermech, Inc. is a subsidiary of publicly traded EMCOR Group Inc. Intermech is a leader in specialized mechanical contracting and industrial general contracting, working with clients requiring the highest levels of quality, safety, and project management expertise.

SUMMARY

The Accounts Payable Specialist will be responsible for processing invoices and maintaining accounting records. The ideal candidate must compute, classify, and record numerical data to keep financial records complete. The Specialist will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately and timely. Additional duties may include posting cash receipts, and other accounting functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Compute, classify, record, and verify numerical data for use in maintaining accounting records
• Match vendor invoices and purchase orders, packing slips when applicable
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues
• Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues
• Enter invoices into Trimble Vista accounting software, approve and pay invoices
• Complete tax-exempt certificates
• Track vendor agreements and apply discounts, when possible, through timely payments
• Organize and maintain A/P records
• Assist with A/P accrual at month’s end
• Assist with preparing the Washington State excise tax return
• Close A/P cycle timely in order to help with monthly accounting closing
• Assist with audits, both internal and external, by handling all accounts payable related requests
• Obtain vendor statements and reconcile open payables with their open receivable statement
• Support the finance and accounting activities of the Company and escape critical and/or sensitive issues to Senior Leadership with recommendations for resolution

PREFERRED EDUCATION and/or EXPERIENCE

2-5 years working as accounts payable specialist, supporting management.

Familiar with Washington State sales and use tax requirements.

Two year college degree (or equivalent construction-related work experience) preferred.

Working knowledge of the construction industry, operations management, and safety practices a plus.

Working knowledge of federal, state, and city regulations and guidelines.

COMPUTER SKILLS

Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.

Must have experience with Trimble Vista/Viewpoint accounting software.

Accounts payable experience a strong plus, payroll experience a plus as well.

Ability to communicate effectively with various departments and outside vendors.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee should be able to stand for longer periods of time to conduct effective training sessions. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.

The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be required to…