Finance & Accounting Administrator

At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.

Our directorates related to Mission Support & Operations include Office of General Counsel, Business Services, Communications and External Engagement, Operational Systems, Communications and Information Technology, and Performance Management.

The Business Services Directorate (BSD) provides crucial financial, procurement and sales, and project management services to PNNL, as required under our management and operations contract for operating the Lab on behalf of the Department of Energy. Our goal in offering these services is to ensure efficient, effective, and compliant business operations that enhance PNNL's scientific impact.

BSD presents exciting opportunities for financial professionals seeking career growth. We foster a dynamic environment where individuals can develop their skills, take on leadership roles, and contribute to high-impact projects. By working with multidisciplinary teams, professionals have the chance to broaden their expertise, engage in continuous learning, and advance their careers while contributing to the groundbreaking scientific work at PNNL.

This Finance & Accounting Administrator position supports Accounts Payable within the Financial Operations Division of BSD and reports to the Manager, Payable Services. This position is responsible for reviewing and processing supplier invoices and other Accounts Payable transactions to help ensure payments are accurate, timely, appropriately authorized, and compliant with contractual and organizational requirements.

The Finance & Accounting Administrator works closely with Contract Professionals, invoice approvers, suppliers, and other internal customers to resolve invoice questions and discrepancies and facilitate invoices through the review and approval process. The successful candidate will bring strong attention to detail, customer service, organization, and the ability to interpret and apply established requirements when reviewing financial transactions.

Responsibilities include:

• Review supplier invoices against applicable contracts, purchase orders, and supporting documentation to determine whether invoices are valid, accurate, and appropriate for payment.
• Verify invoice information, including supplier details, amounts, billing periods, contract or purchase order requirements, and other supporting documentation.
• Identify missing, incomplete, or inconsistent information and work with Contract Professionals, approvers, suppliers, and other business partners to resolve issues prior to payment.
• Review invoices for compliance with established Accounts Payable policies, procedures, contractual requirements, and internal controls.
• Route invoices and other transactions through the appropriate review and approval processes and monitor outstanding items to support timely payment.
• Communicate with invoice approvers and Contract Professionals regarding invoices requiring review, additional information, correction, or approval.
• Research invoice and payment status and respond to questions from suppliers, employees, approvers, Contract
• Professionals, and other internal customers.
• Provide timely, accurate, and professional customer service while helping customers understand Accounts Payable requirements, processes, and procedures.
• Research and resolve routine and moderately complex invoice and payment issues using established procedures, system information, contractual documentation, and professional judgment.
• Maintain appropriate documentation and records to support Accounts Payable transactions and payment decisions.
• Use financial systems and other business applications to review, process, track, and research Accounts Payable transactions.
• Use Excel and other tools to organize and review transactional information as needed to support assigned
• Accounts Payable activities.
• Manage a high volume of transactions and customer inquiries while maintaining accuracy, attention to detail, and established service expectations.
• Prioritize assigned work to meet payment deadlines and respond to time-sensitive invoice and customer service needs.
• Escalate unusual, complex, or higher-risk transactions and issues to the appropriate Accounts Payable Professional or Manager when necessary.
• Collaborate with Accounts Payable team members and…