Records Management Specialist II​/III

Records Management Specialist II/III

PSI Federal Civilian Sector is hiring for a Records Management Specialist II/III in Richland, WA.

Advanced Technologies and Laboratories (ATL), a Planned Systems International (PSI) company, is hiring for a Records Management Specialist II/III in Richland, WA. This position will support Navarro-ATL. Navarro-ATL is located in Richland, WA and operates, manages, and maintains the 222-S Laboratory Complex for the Department of Energy. Navarro-ATL members are Navarro Research and Engineering, Inc. (Oak Ridge, TN), and Advanced Technologies and Laboratories International (Gaithersburg, MD).

US-WA-Richland

• Provide guidance and support to Navarro-ATL customers in the area of Records Management (RM) and Document Control (DC), including establishing and managing folders in Integrated Document Management System (IDMS) and understanding processing workflows through various Hanford site applications such as Smart Plant Foundation (SPF).
• Ensure Navarro-ATL is in compliance with applicable company, DOE, and regulatory agency records management requirements; provide expertise to personnel and management regarding good practices for RM and DC, including configuration control.
• Perform and support the ongoing work processes for record copy capture, control, protection, retrieval, disposition, receipt of information, and processing information to the appropriate area for review and capture.
• Assist with data collection and analysis required to support process improvement or migration from existing RM/DC technologies to new technologies; basic understanding of quality assurance principles and methods.
• Perform assigned RM functions such as records acceptance, verification, indexing, configuration control, media conversion, storage, index search and records retrieval.
• Under limited supervision, ensure records are in configuration control, compliant with company procedures, and follow Electronic Records Authorization (ERA) instructions.
• Assist users with identification and validation of record material, including quality assurance and Essential Records, prior to release.
• Perform complex record copy search, retrieval, and develop reports from various Hanford site databases to support customer needs.
• Coordinate services with the RM Service Provider; provide guidance on document review, receipt control, storage, and disposition requirements; assist with process improvement implementation.
• Review customers' document and record use, including processing issues, for internal and DOE compliance; identify deficiencies and develop/implement improvement efforts.
• Resolve most DC/RM questions independently; extend issues to senior staff or management when appropriate.
• Maintain extensive working knowledge of indexing and permission control in IDMS; ship records to RM Service Provider for processing as required.
• Develop ERA changes and additions to meet effective indexing of areas within IDMS; aid in determining appropriate record classification level (e.g., ‘Official Use Only’).
• Assist in the preparation of Navarro-ATL Records Inventory and Disposition Schedules (RIDS) and in the record disposition process; participate in assessments of the RM/DC programs and develop improvement initiatives.
• Other duties as assigned.

• Grade 14:
  Bachelor's degree (BA/BS) in related field and 2 years practical work experience in records management or related areas, or an equivalent combination of education and directly related experience.
• Grade 16:
  Bachelor's degree (BA/BS) in related field and 5 years practical work experience.

Entry level

Full-time

Information Technology