Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Employment Type: Part-Time, On Call as Needed
Position Overview:

Trade Wind Services is seeking qualified Overtime Management Coordinators to support the Overtime Management Group within the Maintenance Department at the Hanford Site. This position is responsible for coordinating, tracking, and administering overtime assignments to ensure qualified personnel are available to support backshift, weekend, and other operational needs.

The Overtime Management Coordinator will work closely with Bargaining Unit Personnel, Field Work Supervisors, First Line Managers, and Level 1 Managers to facilitate overtime requests, obtain required management approvals, and identify qualified employees using the Overtime Authorization Tracking System (OATS). The role requires strong organizational, communication, and coordination skills, with a focus on regulatory compliance, accurate documentation, and adherence to established procedures and collective bargaining agreements.

Key Responsibilities:

• Coordinate and administer overtime requests to support backshift, weekend, and other operational staffing requirements.
• Obtain and document required management approvals and justifications for all overtime assignments.
• Utilize the Overtime Authorization Tracking System (OATS) and other established programs to identify, contact, and assign qualified bargaining unit employees for overtime opportunities.
• Coordinate with Bargaining Unit Personnel, Field Work Supervisors, First Line Managers, and Level 1 Managers to facilitate overtime scheduling and resolve staffing needs.
• Maintain accurate, complete, and timely records of overtime authorizations, assignments, approvals, and related activities.
• Coordinate with Other Hanford Contractors (OHCs), as directed by management, to secure additional personnel resources when needed.
• Provide after-hours and weekend on-call support to ensure timely responses to overtime staffing requests.
• Ensure all overtime activities are conducted safely and in compliance with applicable procedures, policies, contractual requirements, and collective bargaining agreements.
• Support the consistent and efficient administration of overtime processes while maintaining clear communication with all involved stakeholders.

Required Qualifications:

• High school diploma or GED is required. A College Degree is not required.
• Candidate shall have eight (8) years’ experience in a related field or a combination of equivalent education and experience. A related field would include:
  • Workforce scheduling, dispatch, staffing coordination
  • Union or bargaining unit labor administration
  • Timekeeping, overtime administration, or resource allocation
  • Maintenance coordination support
  • Compliance-driven administrative work requiring documentation and procedural rigor
• Equivalent education and experience may include:
  • An Associate Degree with 4 years’ relevant experience OR
  • A Bachelor’s Degree with no relevant experience OR
  • Other combinations demonstrating knowledge, skills, and abilities necessary to perform overtime administration and coordination with Bargaining Unit personnel.
• Demonstrate a working knowledge of commonly used computer applications, including the Microsoft Office Suite.
• Must possess a minimum of two (2) years of direct experience utilizing software systems such as word-processing, spreadsheets, scheduling applications, databases, or equivalent tools.
• Experience shall include proficiency with at least two (2) of the following or comparable software systems:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Scheduling Software.

Preferred Qualifications:

• Ability to accurately calculate and reconcile overtime hours in accordance with applicable procedures and requirements in accordance with the Collective Bargaining Agreement (CBA).
• Strong…