Office Manager

Description

INTERA Incorporated is seeking an exceptional Office Manager to join our team in Richland, Washington. This in-office role offers the opportunity to bring people together and keep our workplace running smoothly, helping our team do its best work. Our ideal candidate is organized, dependable, professional, and trustworthy, with a service-oriented mindset. The ability to be a familiar and approachable resource and teammate for employees at all levels of the organization is essential, in addition to being a welcoming first point of contact for clients and visitors.

The key responsibilities of this hands-on role combine employee support, office operations, and event coordination. This position will coordinate day-to-day office operations across our main office and annex directly across the street, supporting a welcoming and organized environment for our Richland team and its visitors.

Success in this position requires strong self-initiative, a proactive approach to solving problems, and the ability to adapt to changing priorities. As part of this role you will help new colleagues settle in, create opportunities for connection and well-being, and anticipate the everyday needs of an active office. In return, you’ll be able to build strong relationships across the organization, work alongside a talented and highly skilled team, and make a meaningful contribution to the workplace experience that supports INTERA’s continued success.

This multifaceted role supports a wide range of office, operational, facilities, and employee focused initiatives that require an individual who can work independently, exercise sound judgement, and take ownership of responsibilities. These responsibilities include, but are not limited to:

• Ownership of daily office operations, keeping common areas, kitchens, conference rooms, and shared spaces organized, well supplied, and ready for use
• Maintain office supply inventories, procurements, reconcile the corporate purchase card, and periodically evaluate vendor pricing for cost-efficiency
• Serve as the primary point of contact for mail services, shipping and receiving, and occasional local errands
• Liaise with vendors and service providers to support the maintenance and functionality of office equipment
• Manage vendor and service provider relationships and coordinate with building management alongside the Manager of Facilities and Administration for maintenance and facility needs
• Coordinate office moves, workspace changes, furniture and equipment purchases, and new employee set ups in partnership with IT and facilities staff
• Partner with Health & Safety to support a safe, secure workplace, including office safety activities and periodic emergency evacuation drills

• Build positive relationships with employees, serving as a resource for day-to-day office needs, and helping create a work environment where colleagues feel included and supported
• Welcome clients, visitors, and colleagues from other offices with warmth and hospitality
• Partner with HR and IT to welcome new hires through workspace preparation, onboarding and orientation support, and introductions to office procedures and resources
• Coordinate with employees and office leadership on community outreach opportunities and represent INTERA at local activities as appropriate

• Coordinate meetings, conferences, and seminars including scheduling, room setup, catering, technology checks, and support for virtual or hybrid participation
• Partner with our Talent Acquisition Recruiter and hiring managers for coordinating interview scheduling and logistics for both in-office and virtual interviews, and ensure a…