Administrative Assistant III

Industry: Commercial Nuclear Power / Energy
Job Type: Contract
Location: Richland, WA (On-site)
Contract Duration: Approx. 6 months. Potential to extend and/or convert to permanent.
Schedule: 4 days/week, 10 hours/day (Mon–Thurs) | Approx. 40 hrs/week

Under minimal supervision, performs advanced, diversified, and confidential administrative duties. Provides day-to-day administrative support for department leadership and staff, including coordination with internal teams and external stakeholders.

• Maintain documents in accordance with recordkeeping requirements.
• Prepare travel authorizations/expense forms and coordinate travel arrangements per established procedures.
• Monitor department personnel qualifications and ensure compliance/maintenance.
• Support onboarding activities for new staff (supplies, equipment, orientation).
• Schedule performance appraisals and prepare personnel-related paperwork/records.
• Prepare reports, correspondence, and presentations (including confidential materials) for audiences including senior leadership.
• Provide office management support (phones, visitors, meeting coordination, calendars).
• Triage and route inquiries (including a must-answer line) promptly and professionally.
• Distribute and monitor mail/faxes; elevate sensitive items appropriately.
• Manage office supplies and inventory; place orders within budget/approval.
• Coordinate facility/equipment needs (furniture, printers, work orders).
• Serve as an administrative subject matter expert for action tracking / AR processes; generate and track items to closure.
• Maintain department SharePoint site.
• Initiate contract requisitions/changes; coordinate annual contract funding.
• Serve as credit card custodian; reconcile monthly billing.
• Register staff for training.
• Other duties as assigned.

• High school diploma or GED.
• Minimum 5 years of progressive administrative experience, including independent decision-making and leadership responsibilities.
• Strong discretion and professionalism with sensitive/confidential information.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook; Access preferred).
• Strong organization, planning, time management, and attention to detail.
• Ability to manage complex projects and work under pressure/tight deadlines.
• Excellent written and verbal communication skills; strong interpersonal skills.

• U.S. Citizenship required.
• No remote work (on-site role).