Administrative Coordinator

At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.

At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.

Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus.

The National Security Directorate (NSD) drives science-based, mission-focused solutions to take on complex,real-world threats to our nation and the world.

The Emerging Threats and Technologies Division, part of the National Security Directorate, consists of over 400 scientists, engineers, and analysts with backgrounds in cyber, nuclear, intelligence, policy, data science, and other fields. We work in interdisciplinary project teams to provide innovative concepts that integrate policy, analytics, science, and technology into unique solutions.

The Administrative Coordinator will support the NA-22 Program Office at PNNL, which works to develop technical and policy solutions to prevent the spread of nuclear and radiological weapons, materials, technology, and expertise. This position will work as part of a collaborative program office team, providing administrative and communications support to help ensure effective daily operations. The successful candidate will be organized, proactive, detail-oriented, and comfortable managing multiple priorities while supporting a dynamic, mission-focused team.

• Coordinate visitor logistics, including scheduling, communications, documentation, and coordination with internal and external stakeholders.
• Manage the program office calendar, schedule meetings, coordinate logistics, and help ensure timely communication of upcoming activities and deadlines.
• Monitor and manage the program office's shared email inbox, identify and prioritize incoming requests, route communications to appropriate team members, and track items requiring follow-up.
• Maintain and update the program office SharePoint site, ensuring information is accurate, organized, current, and accessible to team members.
• Coordinate the development and distribution of the monthly program office newsletter, including gathering content, editing submissions, formatting materials, and managing publication timelines.
• Draft, edit, format, and distribute routine communications, announcements, presentations, and other materials on behalf of the program office.
• Support the development and review of documents, spreadsheets, presentations, and other administrative materials, ensuring accuracy, consistency, and professional quality.
• Work closely with program office staff to coordinate administrative activities, track action items, and support the timely completion of office priorities.
• Identify opportunities to improve administrative processes, communication, and information management, and recommend practical solutions.
• Provide general administrative support to the program office, including meeting coordination, travel arrangements, records management, and other activities as needed.

This position is based in Richland, WA and requires an onsite presence Monday through Thursday, with Friday as required by business needs.

Minimum Qualifications:

• High school diploma/GED and 6 years of relevant experience in an administrative environment
  -OR-
• AA degree or higher and 4 years of relevant experience in an administrative environment.
• Experience in planning meetings and coordinating travel.

• Experience providing administrative or program office support in a collaborative, team-based environment.
• Strong working knowledge of Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated experience managing shared email inboxes, coordinating multiple calendars, and organizing competing priorities with limited supervision.
• Experience developing, editing, and formatting professional communications, newsletters, presentations, and other written materials.
• Experience…