Administrative Coordinator

At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.

Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus.

The National Security Directorate (NSD) drives science-based, mission-focused solutions to take on complex,real-world threats to our nation and the world.

The Physical Detection Systems and Deployment Division, part of the National Security Directorate, delivers policy-informed technology solutions by removing barriers to real-world implementation. We strive to understand end-user environments to transition technology from the developmental stage to deployment. Our diverse expertise in operational systems provides tools, technologies, and approaches for combating a range of threats, both at home and in more than 100 countries around the globe.

We're seeking a motivated, organized, and customer- focused Administrative Coordinator to join the Operational Readiness Group within the Physical Detection Systems and Deployment (PDSD) Division of the National Security Directorate (NSD).

PNNL provides support to the U.S. Department of State (DOS) Bureau of Arms Control and Nonproliferation (ACN). The ACN Bureau prevents the proliferation of weapons of mass destruction, their delivery systems, and related technologies. In support of these missions, DOS relies on PNNL to design and implement international threat reduction activities including training, workshops, scientific exchanges, assessments, and consultations overseas.

In this role, you'll serve as a key member of our team, providing administrative and operational support that enables the successful execution of complex national security programs. You'll work alongside scientists, engineers, project managers, and program leaders who are developing and deploying innovative technologies that strengthen global security.

At PNNL, we foster a collaborative, inclusive, and flexible work environment where employees are encouraged to grow professionally while maintaining a healthy work-life balance. If you're looking for an opportunity to contribute to meaningful work, build strong relationships, and support a mission that makes a difference, we'd love to have you join our team.

• Provide comprehensive administrative and operational support to Program Managers and program staff, independently managing a wide range of responsibilities while ensuring efficient operations, exceptional customer service, and successful execution of program activities.
• Coordinate travel arrangements for Program staff and prepare and reconcile Travel Expense Reports following established procedures.
• Manage calendars for Project Managers, Principle Investigators, and key staff anticipating scheduling needs and resolving conflicts.
• Serve as a point of contact for coordinating visitor logistics and hosting requirements for projects, communicating clearly with internal teams and groups.
• Process P-card purchases and coordinate procurement of hardware and supplies via B2B following established team procedures.
• Assist Project Managers and Logistics Coordinators with preparing event files for printing.
• Maintain program files, records, and correspondence in accordance with project and quality assurance requirements.
• Provide clear and succinct verbal and written communications, including editing or drafting new content as requested by Project Managers and Principle Investigators.
• May provide guidance and support to other team members on administrative processes and procedures.
• Carry out other responsibilities in support of project objectives, as assigned.

This position is based in Richland, WA and requires an onsite presence Monday through Thursday, with Friday as required by business needs.

Minimum Qualifications:

• High school diploma/GED and 6 years of relevant experience in an administrative environment
  -OR-
• AA degree or higher and 4 years of relevant experience in an administrative environment
• Experience in planning meetings and coordinating travel

Preferred Qualifications:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel,…