Project Specialist

The Project Specialist serves as a key resource in the development, coordination, and oversight of Work Management functions. The position supports system administration activities for Enterprise Asset Management (EAM), Job Control System (JCS), Computerized Maintenance Management System (CMMS), and Work Order Review Approval (WORA), while also managing recurring reporting requirements, property accountability, and employee support functions.

The role requires a proactive self-starter who can coordinate multiple priorities, maintain accurate records, analyze data, support reporting deadlines, and work effectively with management, IT support staff, subject matter experts, and internal/external customers that include but are not limited to the following:

• Supporting system administration and coordination for Enterprise Asset Management, Job Control System, (Computerized Maintenance Management System), and Work Order Review Approval.
• Supporting inter-contractor work order reviews, approvals, and estimate preparation.
• Coordinate assignments, track progress, and help ensure timely completion of work and reporting deliverables.
• Maintaining organizational charts, files, and shared drive records for Work Management.
• Interface and communicate, both verbally and in writing, with management and internal/external customers regarding the current status of Work Management operations, issues, deliverables, and action items.
• Gather, organize, and consolidate input for weekly reports, and support monthly, quarterly, annual, and ISD reports and highlights.
• Perform analysis on work control metrics, summarize findings, and provide information to support management decision-making.
• Maintaining EJTA records and supporting training administration
• Troubleshooting Computerized Maintenance Management System process and reporting issues with managers, IT, and subject matter experts
• Preparing and maintaining procedures and documentation aligned with contractual requirements
• Communicating status, issues, and recommendations to management and stakeholders
• Performing additional duties as assigned in support of Work Management and organizational objectives

ENTRY LEVEL:

• BA/BS degree and a minimum of 1 - 4 years of related experience, or an equivalent combination of education and experience.
• Experience in metric reporting.
• Experience supporting operational or project-related activities in a professional work environment.
• Proficiency in the use of Microsoft Office Suite.
• Ability to obtain and maintain a Personal Identity Verification (PIV) Credential badge.

INTERMEDIATE LEVEL:

• BA/BS degree and a minimum of 5 - 7 years of related experience, or an equivalent combination of education and experience.
• Previous experience in generating metric reports.
• Experience supporting operational or project-related activities in a professional work environment.
• Advanced proficiency in the use of Microsoft Office Suite and the ability to assist others.
• Ability to obtain and maintain a Personal Identity Verification (PIV) Credential badge.

SENIOR LEVEL:

• BA/BS degree and 8 + years of related experience, or an equivalent combination of education and experience.
• Skilled in producing and analyzing metric reports to drive performance improvements.
• Experience supporting operational or project-related activities in a professional work environment.
• Expertise in Microsoft Office Suite, with the capability to assist others.
• Ability to obtain and maintain a Personal Identity Verification (PIV) Credential badge.

• Experience in Work Management, Planning & Scheduling, or a related discipline.
• Knowledge of Computerized Maintenance Management System, EAM and JCS.
• Proven ability to manage multiple assignments, track…