Director of Administration

Founded in 1946 and based in Nashville, Tennessee Wildlife Federation is one of the state’s oldest and most influential conservation organizations. For 80 years, we’ve worked to protect Tennessee’s wildlife, promote responsible stewardship of natural resources, and ensure everyone can enjoy the outdoors. With an annual operating budget of $6.5 million, the Federation operates statewide to advance meaningful conservation efforts. As a trusted voice for sportsmen, outdoor enthusiasts, and conservation advocates, we lead conservation efforts that make a lasting impact - and we’re looking for people who want their work to make a real difference for Tennessee’s wild places.

The Director of Administration oversees the organization’s core administrative functions, ensuring Human Resources, Finance, Information Technology, and Facilities operate cohesively and in alignment with organizational priorities. Working closely with the executive team and department leaders, the Director strengthens internal operations, improves processes, and maintains consistent administrative practices across the organization. This role provides departmental oversight, reinforces cross-functional coordination, and maintains administrative systems and workflows that support effective, reliable operations across all locations.

No relocation assistance provided

Responsibilities

• Work closely with the executive team and department leaders to coordinate administrative priorities, support cross-departmental needs, and ensure internal functions operate smoothly and consistently.
• Supervise administrative staff by setting clear expectations, providing regular feedback, and fostering a culture of accountability, service, and continuous improvement.
• Build strong working relationships across departments by maintaining open communication, understanding operational needs, and ensuring coordinated, reliable internal support.
• Participate in leadership meetings by providing administrative insight, supporting cross-functional planning, and contributing to practical problem-solving discussions.
• Provide clear communication, guidance, and follow-through by translating administrative processes into actionable steps and supporting teams in meeting organizational priorities.

Human Resources

• Provide departmental oversight of the HR function as part of the Administration portfolio, ensuring HR operations, priorities, and resource needs are supported and aligned with organizational goals.
• Partner with HR leadership to reinforce HR strategy, governance, policies, job architecture, compensation alignment, and compliance practices through reliable administrative systems and cross-functional coordination.
• Ensure HR has the organizational conditions, resources, and cross-departmental support needed to execute the full HR lifecycle, benefits administration, employee relations, performance management, and culture initiatives effectively.
• Facilitate alignment between HR and Finance, IT, and Facilities to support cohesive workflows, integrated planning, and consistent organizational practices.
• Support HR leadership in advancing workforce planning, organizational development, supervisory development, and staff engagement initiatives by ensuring administrative processes and communication channels enable smooth implementation.
• Maintain awareness of HR regulatory requirements and support HR leadership in ensuring organizational compliance through consistent administrative workflows and documentation practices.
• Serve as an administrative liaison for HR by ensuring HR information, operational needs, and strategic considerations are communicated appropriately within the administrative structure and to the executive team.

Finance

• Provide departmental…