Accounts Payable Clerk

Job Description

The Accounts Payable Clerk supports the Accounting department by accurately processing and recording accounts payable transactions, maintaining vendor records, and assisting with various administrative and financial tasks. This role is ideal for someone with foundational accounting knowledge, manufacturing industry exposure, and someone who enjoys working with numbers, systems, and cross-functional teams in a collaborative office environment.

Accounts Payable Clerk

• Perform accounts payable invoice data entry with a high level of accuracy and attention to detail.
• Verify that shipments are properly cleared through customs and ensure related documentation is complete.
• Review vendor invoices to confirm accuracy of charges and apply correct general ledger coding.
• Perform in-transit reconciliation to ensure goods and related costs are correctly recorded.
• Conduct price checks on vendor commercial invoices to confirm pricing aligns with agreed terms.
• Request vendor accounts payable statements and reconcile them to internal records.
• Assist with the payment process, including electronic funds transfers (EFT), cheques, and wire payments.
• Prepare supporting documents and schedules for internal and external audits.
• Prepare journal entries as needed to support accurate financial reporting.
• Update and maintain USD exchange rates in the system as required for transactions.
• Respond to and provide assistance with various internal and external inquiries related to accounts payable.
• Provide ongoing administrative support to the Accounting department, including general clerical and data entry tasks.
• Utilize ERP systems, including SAP, for invoice processing and accounts payable activities.
• Perform three-way matching between purchase orders, receiving documents, and invoices to ensure accuracy.
• Support freight forwarding activities related to export and import shipments and work with Canada Customs clearance documentation.
• Collaborate with team members, share information, and proactively support department goals.
• Ask questions and seek clarification when needed to ensure accuracy and continuous learning.

• 6 months to one year of experience in accounting or accounts payable, with a basic understanding of debits, credits, and how accounts payable processes work (including invoicing, freight invoices, and vendor invoices).
• Accounting education or formal training in accounting principles.
• Intermediate Microsoft Excel skills, including pivot tables and lookups (such as VLOOKUP and XLOOKUP), with willingness to complete skills testing.
• Strong written and verbal communication skills for interacting with vendors, colleagues, and other stakeholders.
• Proficiency in invoice processing and data entry with strong accuracy and attention to detail.
• Experience working with accounts payable functions, including vendor invoices and credit card payments.
• Comfort working with ERP systems for financial and accounts payable processes.
• Ability to work effectively in a team-oriented environment and provide support to the Accounting department.

• Experience with ERP systems, particularly SAP, for accounts payable and invoice processing.
• Knowledge of three-way matching between purchase orders, receiving documents, and invoices.
• Exposure to freight forwarding processes for export and import shipments.
• Familiarity with Canada Customs clearance procedures and documentation.
• Friendly, collaborative, and team-oriented approach, with a willingness to help colleagues.
• Openness to learning new processes and systems, and flexibility in supporting team needs.
• Comfort asking questions and seeking guidance to ensure accuracy and continuous improvement.
• Interest in professional development and growing within an accounting and manufacturing environment.

This is a full-time, office-based position with an 8-hour shift, Monday to Friday, from 8:00 a.m. to 5:00 p.m. with a one-hour lunch break. During the probationary period (approximately three months), the role is fully on-site to support training, development, and relationship building. After probation, the position transitions to a hybrid model with three days on-site and two days off-site each week, with specific in-office days assigned.

The Accounting team consists of six people and the culture is collaborative, supportive, and team-oriented. The office is transit accessible, although public transit options in the immediate area are limited, and free…